Administrative Assistant (Athletic Department) at Hill Country Christian School of Austin

Administrative Assistant to AthleticsPosition PurposeTo advance the gospel and the mission of Hill Country Christian School by providing excellent timely and well organized administrative support to the Athletic Director and the Athletics Department.This is an on-site position M-F core hours will be 8am-5pm with occasional evening hoursAccountability: Reports to the Athletics DirectorFLSA Status: Exempt Full-timeQualifications: Must be a Christ-follower who upholds in word and deed the Hill Country Christian School ofAustins Core Values and Statement of Faith.Must faithfully attend a church whose fundamental beliefs are in agreement with the Statementof Faith of this school.Bachelors degree or equivalent. Must have 1-3 years of work-related experience and computer skills.Some experience familiarity or knowledge of working with Athletics programsSkills: Must have ability to pay close attention to detailWorks well in a fast paced environment handling multiple tasks and deadlinesCommunicate effectively orally and in writingSolve problems effectively and efficiently in a service-oriented mannerDemonstrates proficiency using computer spreadsheets word processing email and other applications as neededSome familiarity with accounting software (Sage Ramp) is preferred but not requiredKey Results Areas: The Administrative Assistant to the Athletic Director will support the AD by:Overseeing all administrative details with regard to athletic finances Maintain detailed and accurate financial records in Sage Ramp and ArbiterRoutinely deposit cash and checks collected at games and through concessions Assist AD in tracking expenses to budget Assist AD in coordinating with HR for Coach stipends Track and manage all credit card sign outs and ensure they are returned in a timely fashion Providing administrative support for all athletics related events Help AD coordinate book facilities arrange for catering and create awards/certificates for all athletic related events including but not limited to awards ceremonies senior dinner booster club events and team specific end of season events.Work with coaches to draft scripts and build slide shows for all athletic events Coordinate with school administration to calendar all athletic events Providing and maintaining excellent communications with all sports teams and with other departments at the schoolCoordinate and communicate regularly with all athletic department vendors (Letter Jackets Pictures)Communicate consistently with all school departments with timely updates from the athletic departmentCoordinate athletic communications to be published weekly in Knightly News Coordinate all athletic highlights for social media and inter-school communicationWork with coaches to track and maintain sport specific and student specific stats Building coordinating and maintaining all sport specific calendars practice schedules and game schedulesWork with coaches and other school athletic departments to calendar all sports game schedulesKeep up to date records of game changes and communicate in a timely manner when games are changed or rescheduledSchedule CPR training for all coaches and Update and manage Athletics Linktree site Assisting with all travel and transportation needs for sport team travel Assist with all travel arrangements for teams coaches and playersReserve school transportation and when necessary work with outside vendors to provide transportationMaintain detailed records of all reimbursements for sport specific travel Assist with facility rental Work with the AD to book all facilities rentals well in advanceMaintain detailed records of facilities rentals and when changes are made in team schedules ensure venues are updated and schedules kept up to date.Assist with coordination of referees for all home games Work with the Athletic Director to ensure all home games are properly staffed with referees When schedules are changed make sure referees are notified in a timely mannerPhysical and Environmental Conditions:Will be located in a busy sometimes noisy office. Will be faced with frequent interruptions and must meet with others on a regular basis.There are a number of deadlines associated with this position which may cause significant stress. Must be able to communicate clearly with a wide variety of people on various issues.Frequently move about inside campus buildings and outside on the grounds.Occasional lifting of 5 to 20 pounds.Must be able to remain in a stationary position the majority of the time using repetitive arm hand and finger movements.Operates a computer the majority of the time and occasionally a copy machine.Frequently communicates with co-workers and others. Must be able to exchange accurateinformation in these situations whether in person via email or telephone.Possible exposure to a variety of childhood and adult diseases and illnesses. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full Time Experience: years Vacancy: 1