Administrative Assistant-Business & Information Technology Division at Midland College Portal

Job SummaryAssist the Dean of Business & Information Technology with daily operations of the division to include administrative support for relevant departments within the division.Essential FunctionsAnswer phones take messages transfer calls and provide program information to students/callers Maintain an up-to-date filing system including department office files and individual program files Create maintain and assist instructors with the completion of course scheduling Assist Division Dean and Department Chairs with company contacts and marketing materials as needed Generate purchase orders travel requests and arrangements expense reports and invoices for the Business & Information Technology Division Oversee appropriate ordering of supplies and equipment including purchase orders invoicing and record keeping Order and maintain office equipment and maintain department inventory Assist with email distribution list and prepare course handout materials as needed Maintain a listing of all required department reports and ensure submission requirements are met Assist Department Chairs with setting up Advisory Council meetings Manage petty cash for the department Other duties as assignedPhysical DemandsFrequently moves equipment or paperwork weighing up to 20 pounds Must be able to remain in a stationary position 50% of the time Use of manual dexterity Repetitive use of a keyboard at a workstation The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus The person in this position needs to occasionally move or drive from office to other locations on and off campus Office setting Duties indoors and some outdoors Ability to work extended hours and attend Midland College or community eventsRequired QualificationsHigh school diploma or equivalent and two years of general office experience; or Associate Degree or equivalent (60 college credit hours) Computer literacy to include proficiency with Microsoft Office 365 (Word Excel Outlook PowerPoint) Knowledge of general office equipment; copier scanner fax machine and multi-line phone Excellent written and verbal communication skills Excellent public relations and organizational skills Ability to work with minimal supervision; self-starter Must possess a valid Texas Drivers License good driving record and be insurable on Midland Colleges insurance policyPreferred QualificationsAssociates degree Prior experience working in higher education Key Skills Active Directory,Data Entry,Customer Service,Company Website,office supplies,desk support,POS,Troubleshoot,Computer System,laptops,Printers,Setup,Powerpoint,hardware,Technical Support Employment Type : Full-Time Experience: years Vacancy: 1