Administrative Assistant Business Support at Ats Family

Job Details MARIETTA - MARIETTA GA Full Time Indirect AdministrativeDescription Applied Technical Services LLC (ATS or the Company) is a leading provider of critical testing inspection certification and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing power generation aerospace medical and defense. ATS was founded in 1967 and is headquartered in Marietta GA. Today the Company employs nearly 2100 team members in over 95 locations across the United States.Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services.The Position:We are looking for a proactive and highly organized Administrative Assistant to join our team. The ideal candidate will be organized efficient and capable of handling a variety of administrative and operational responsibilities with professionalism and discretion. This role is essential in supporting office management billing and invoicing scheduling client coordination and excellent external and internal communication.This role will be based in our Marietta GA office and offers a hybrid work schedule. Responsibilities:Provide direct administrative support to personnel and clients by utilizing internal systems and processes Support key financial processes including billing invoicing accounts payable and accounts receivable in coordination with internal finance teamsPrepare quotes and schedule on-site services in a timely and accurate mannerAssist with gathering employee payroll and expense report data (hours worked reimbursements)Interpret and process customer purchase orders in accordance with company policiesServe as a primary point of contact for customer inquiries ensuring professional and timely communicationMaintain accurate records reports and filing systems; organize and archive documentation in compliance with company standardsCollaborate with other locations to coordinate documentation and work processesArrange and manage all aspects of travel logistics for personnel including airfare accommodations and rental vehiclesCommunicate with clients as neededPerform additional administrative duties and special projects as assigned by managementQualifications Skills and Requirements:3 - 5 years in an office administrative role and/or relatable experience with a high school diploma (or equivalent) required; associate or bachelors degree preferredTechnology or IT consulting firm experience highly desirable; experience in other consulting sectors also a plusExperience in customer and vendor invoice creation / generationBasic accounting knowledge with experience with accounting softwarePrior customer service or client-facing experience is requiredProficiency in Microsoft Office Suite (Word Excel Outlook)Experience in utilizing MS Teams and SharePoint is a plus; not requiredDemonstrated ability to handle sensitive financial and client information with confidentiality and accuracyExceptional organizational skills and attention to detail with a high level of accuracy in all work performedProven ability to manage multiple tasks simultaneously and prioritize workload effectivelyAbility to work independently and as part of a team in a fast-paced environmentStrong communication skills both written and verbal; ability to communicate clearly with both internal stakeholders and external clients A positive attitude with a willingness to assist the team and provide white glove service to internal / external customers and partnersAdditional requirements: Ability to learn and comply with all company policies and procedures.Applicants must pass a pre-employment drug screen and background check. EOE/AA/M/F/Vet/Disability ATS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination due to race color religion gender age national origin disability veteran status or any other protected characteristic as established by law. U.S. Persons Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (ITAR). Accordingly the company will consider only U.S. Persons for this position. A U.S. Person includes (a)U.S. citizens or nationals; (b)U.S. lawful permanent residents (i.e. green card holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1