Administrative Assistant, Genomics Center for the Advancement of Agriculture UTIA at University of Tennessee

DescriptionThe University of Tennessee Institute of Agriculture Genomics Center for the Advancement of Agriculture is seeking an Administrative Associate to join the leadership team and play a central role in expanding the impact of the Center across campus and outside communities. Working closely with reporting to and supervised by the Director the Associate will be responsible in managing a diverse set of tasks aiming to fulfill the Centers mission of providing genomics services disseminating knowledge and educating stakeholders. We are looking for someone who wants to contribute their skills and enthusiasm to grow the Center is interested in understanding and executing the mission of the Center while expanding their own skills and has the ability to fulfill multiple tasks within the organization.ResponsibilitiesAdministrative/Clerical Support:Provide clerical support for Director and associated staffPerform administrative and secretarial duties with wide latitude for exercising discretion and judgment including identifying and resolving problems that would not require the Directors direct involvementProvides customer service support for the Center (greeting visitors answering phones responding to email inquiries and equipment scheduling etc).Work with other team members to develop and reconcile budgets manage vendor relationships ordering and supply managementAssists the Director with various committee activities as necessary (ex. organizes meetings for the Center including advisory board meetings)Records write and distributes meeting minutesPerform Center administrative duties including management and maintenance recordsPerform specialized duties according to program guidance which may include compiling data data analysis such as metrics regarding Center grants faculty students publications and other productivity data and document preparationWorks with time-sensitive and confidential materialsCommunications and Marketing:Develop and maintain Center listserv groupsBe well-versed in marketing platforms and coordinate with the Departments and UTIA Marketing and Communications unitDevelop and maintain Center website and other social media platformsCreates updates and submits communication materials for reviewBe able to translate scientific findings and concepts into marketable materials in collaboration with the faculty and studentsPlans and organizes retreats conferences seminar series and/or annual meetingsLogistical Support:Uses judgment and independence to make changes to the schedules and matters of the Director and Center faculty and staffPlan execute and close out meetings seminars workshops of various sizesCoordinate meetings of the Centers internal and external advisory boardsAssist in management of grant applications (assemble materials (such as bio-sketches) and edit grants)Coordinates travel plans and creates itineraries for Center faculty staff and guestsHuman Resources Support:Assist Center faculty completing Dossier Enhanced Review and Promotion & Tenure packetsCompose process and track information documents and materials necessary for staff position searches via OED and TaleoWorks closely with the Business Manager regarding funding changes and other related itemsCoordinates on-boarding of new employees that are directly tied to the Genomics Center including working with the Center for Global Engagement and preparing materials to request J1 and H1-B visas for visiting scholarsQualificationsRequired Qualifications:Education/Experience:A high school diploma and two years of relevant experience or an equivalent combination of education training and experience.Knowledge Skills Abilities:Excellent interpersonal skills and professionalism; Excellent written and verbal communication skillsStrong knowledge and proficiency with office software programsAbility and willingness to learn new skills as necessaryExcellent organizational and time management skills with demonstrated ability to prioritize multi-task and meet multiple deadlinesDemonstrated attention to detailAbility to exercise good judgment confidentiality and discretion in the performance of all work assignmentsAbility to develop and maintain positive working relationships with diverse audiences including administrators faculty staff students and stakeholdersDemonstrated ability to exercise initiative for problem solving; Must be self-motivated and pro-activeHave the ability to be flexible in adapting to changing conditionsPreferred Qualifications:Education/Experience:Associates Degree or Bachelors Degree in business management education leadership communications marketing biology or related fields and one year of experience relevant to the position.Knowledge Skills Abilities:Software proficiencies including Microsoft Office (Word Outlook Excel PowerPoint Teams) Adobe Creative Suite (Acrobat Pro Photoshop Illustrator Publisher) WordPress and ZoomWork Location:Location: Knoxville TNOnsite-Monday-Friday first shift; occasional weekends evenings and overnight travelCompensation and Benefits:UT market range: MR05Find more information on the UT Market Range structurehereFind more information on UT BenefitshereApplication Instructions:To express interest please submit an application with the noted below attachments. To be assured of full consideration completed applications with all requested materials should be submitted on or before 12/31/2025.ResumeCover LetterList of 3 Professional ReferencesAbout The College/Department/Division:The University of Tennessee Institute of Agriculture is committed to the advancement of agriculture by developing new strategies for improvement of productivity and sustainability of food production systems.Specifically beef production is vital to the economy of Tennessee. The University of Tennessee Institute of Agriculture is the flagship program for education discovery and service to beef producers and agricultural communities to support the breadth of the industry.UTIA has identified genetics and genomics as a high priority area in which to commit resources needed to create a nationally pre-eminent program that can provide leadership in the advancement of the beef industry through a holistic approach including genetics animal health reproduction structural soundness disease and pest resistance heat tolerance nutrition and consumer sciences among others.The beef industry particularly Angus breeders have developed progressive rapidly changing genomic testing programs as a means of accelerating genetic selection and improving consistency of progeny outcomes for desired performance characteristics. Phenotypic selection criteria have been the basis for genetic improvement of beef cattle for many years.Phenotypic data represents the culmination of influences from genetic environment and management on the ultimate performance outcomes of progeny. Phenotype alone has been limited in its ability to eliminate genetic defects accurately predict outcomes and yield consistent progeny performance. Also phenotypic assessment does not yield reliable data regarding disease resistance parasite resistance fertility and other physiologic expressions. Future algorithms that guide the development of the beef industry are best served by a combination of phenotypic and genomic analysis. To that end we propose to develop a program of excellence in livestock genomics as a high priority area for UTIA. This may only be accomplished by forming partnerships with beef and allied industries. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1