Administrative Assistant at iBusinessSolutions

iBusinessSolutions is seeking a highly organized detail-driven Administrative Assistant to support our finance operations sales and client-service functions. This role is ideal for a self-starter who thrives in a structured environment can manage multiple priorities and enjoys contributing to both internal operations and client-experience initiatives.Key ResponsibilitiesFinancial Administration & QuickBooks ManagementMaintain QuickBooks accounts for iBiz including:Operating AccountOBC AccountNSF AccountPayroll Fees AccountWorkers Compensation Trust AccountTax Trust AccountComplete bank reconciliations transaction entries billing deposits credit-card reconciliations and financial reporting.Prepare monthly and quarterly financial statements including:Profit & LossBalance SheetRolling 12-Month AveragesAccounts Payable & Insurance AdministrationManage payables across the company.Oversee insurance programs: renewals payments documentation and compliance tracking.Operational & Administrative DutiesConduct physical and remote bank deposits.Manage inbound and outbound mail.Administer the escheatment review process prior to any client notifications.Coordinate client engagement initiatives (Thinking-of-You cards recognition programs).Order office supplies and maintain inventory.Process monthly sales tax filings.DCS Scheduling Certs Pretty Committee Inspections/Project management and other administrative functionsPayroll & Billing SupportProcess payroll for iBiz.Manage American Funds remittances.Handle FBC monthly billing cycles.Support commissions processing.Systems & Technology WorkMaintain AgencyBloc records and updates.Serve as the internal Zoho Champion supporting workflows data hygiene and basic troubleshooting across Zoho applications.Marketing/Sales SupportAssist with coordination between iBiz and our advertising/marketing vendor.Support ongoing marketing initiatives including:Campaign coordination and follow-upGathering and providing content as neededTracking performance updates or deliverablesMonitoring branding consistency across platformsHelp organize marketing-related materials outreach efforts and promotional tasks.Support sales team in producing custom brochures and proposal materials.Provide administrative support for events campaigns or special projects as required.QualificationsExperience with QuickBooks Online (required).Strong financial-administrative background including reconciliations and multi-account bookkeeping.Strong background in Microsoft Excel Word Outlook and Computers. Familiarity with payroll processes and billing cycles.Experience with CRM or agency-management systems (Zoho Commissions Processing preferred).Exceptional organizational skills and attention to detail.Ability to handle confidential information with discretion.Strong written and verbal communication.Experience with marketing and supporting a sales team to drive revenue.What We OfferSupportive mission-driven team culture.Opportunities for cross-training and professional development.Competitive compensation based on experience.Stable long-term role with meaningful impact on company operations. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 55000 - 70000