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Administrative Assistant at Accelerated Urgent Care
Accelerated Urgent Care
Bakersfield, CA
$43,680 - $49,920/year
Administrative/Clerical
Posted 6 days ago
Job Description
About Us
Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We're seeking a highly organized and dependable Administrative Assistant to support our Finance and Human Resources departments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.
Key Responsibilities
Payroll Support
Pay Range: $21 - $24 per hour
Accelerated Urgent Care is a mission-driven organization committed to excellence in healthcare services. We're seeking a highly organized and dependable Administrative Assistant to support our Finance and Human Resources departments with payroll, accounts payable, expense tracking, and general administrative duties. This role is ideal for someone who is detail-oriented, proactive, and eager to work in a collaborative, professional environment.
Key Responsibilities
Payroll Support
- Perform new hire audits and review HR data entry for accuracy
- Follow up on payroll discrepancies including missed punches, early starts, missed meal breaks, time off requests, overtime, and double time
- Import payroll-related data such as provider patient counts, on-call incentives, and other variables
- Serve as a liaison between employees and the HCM Support team
- Address employee payroll questions and concerns in coordination with HR
- Calculate final paychecks for Director of Finance review and approval
- Collect and enter vendor invoices into the AP system
- Monitor and review expenses for accuracy
- Collaborate with the Director of Finance and Leadership Team to resolve expense-related inquiries
- Maintain ongoing communication with vendors to address disputes or variances
- Assist with clinic-wide expense tracking
- Support department heads to ensure accurate expense reporting
- Promote cost-control awareness across departments
- Assist HR with employee communications and administrative tasks
- Help with document management, data entry, and record maintenance
- Support onboarding documentation and file audits as needed
- Prepare and format reports, memos, and documentation
- Respond to general inquiries
- 2+ years of experience in an administrative support role
- Familiarity with payroll and accounts payable processes
- Strong communication and problem-solving skills
- Proficient in Microsoft Office Suite
- Detail-oriented with strong organizational skills
- Ability to maintain confidentiality and handle sensitive information
- Professional demeanor and customer service mindset
- Experience in a healthcare setting
- Familiarity with accounting or payroll software (e.g., QuickBooks, Paylocity, or similar)
- Basic knowledge of Finance/ Payroll/ HR processes and procedures
Pay Range: $21 - $24 per hour
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