Administrative Assistant III ENT Jacksonville, FL (Onsite) at Medtronic

We anticipate the application window for this opening will close on - 13 Dec 2025At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.A Day in the LifeMedtronics ENT Operating Unit is dedicated to advancing surgical care through innovative technologies that enhance precision efficiency and patient outcomes. With a comprehensive portfolio that includes the StealthStation ENT Navigation System M4 & M5 Microdebriders NIM Nerve Monitoring Systems and Coblation Technology we empower surgeons with cutting-edge tools for minimally invasive ENT procedures. Beyond technology we are committed to clinical excellence offering education training and research to support healthcare professionals. By continuously pushing the boundaries of innovation Medtronic is shaping the future of ENT surgery and improving the quality of life for patients worldwide.Join a diverse team of innovators who bring their worldview their unique backgrounds and their individual life experiences to work every day. Its no accident we work hard to cultivate a workforce that reflects our patients and partners. We believe its the only way to drive healthcare forward and remain a global leader in medical technology and solutions.Careers That Change Lives As an Administrative Assistant III you will provide high-level administrative support to key leaders within the ENT (Ear Nose and Throat) business. You will play a central role in ensuring the smooth and efficient daily operations of the organization. This position requires exceptional organization a proactive mindset and the ability to confidently manage multiple time-sensitive priorities.You will independently oversee a wide variety of complex administrative and project tasks demonstrating sound judgment strong communication and the ability to anticipate the needs of senior leadership. Core responsibilities include calendar and travel management expense processing project coordination stakeholder communication and the use of various Medtronic systems and tools.Responsibilities may include the following and other duties may be assigned.Coordinate complex meetings across multiple time zones including scheduling agenda preparation reminders catering (as needed) driving presentations and capturing notes or action items.Manage senior leaders calendars by scheduling prioritizing and adjusting meetings with a focus on urgent and sensitive matters to maximize executives time.Arrange domestic and international travel including flights accommodations ground transportation and detailed itineraries.Process and monitor expense reports for leaders and their teams ensuring compliance with company policies and timely reimbursement.Route contracts for signature process invoices and track the status of critical documents.Support functional operations within CRMS and Finance by maintaining SharePoint and Microsoft Teams sites organizing documentation and coordinating recurring team meetings.Assist with project coordination by tracking timelines deliverables and deadlines and providing updates to stakeholders.Compile and prepare reports on projects and budgets consolidating data from multiple sources under leadership guidance.Create and format presentations and other communications for both internal and external audiences.Serve as a key point of contact for internal and external stakeholders managing inquiries and requests on behalf of senior leaders.Handle sensitive information with confidentiality and discretion.Proactively identify and implement process improvements to enhance administrative efficiency.Location: Jacksonville FLMust Have (Minimum Requirements)To be considered for this role please ensure the minimum requirements are evident on your resume.Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.Requires a minimum of 4 years of relevant experience.Nice to Have (Preferred Qualifications)Associate degree preferredMinimum of 6 years experience providing administrative support.Self-motivated with strong time management skills; able to prioritize tasks manage multiple projects and perform well under pressure in a fast-paced environment.Highly organized and detail-oriented; consistently ensures accuracy in spelling grammar formatting and overall document presentation.Strong verbal and written communication skills with the ability to interact professionally and diplomatically across all levels of the organization.Proficient in Microsoft Outlook Teams Word Excel and PowerPoint with the ability to create tables charts graphs and reports from various data sources.Physical Job RequirementsThe above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job the employee is regularly required to be independently mobile. The employee is also required to interact with a computer and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits PackageA commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.Salary ranges for U.S (excl. PR) locations (USD):$54800.00 - $82200.00This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).The following benefits and additional compensation are available to those regular employees who work 20 hours per week: Health Dental and vision insuranceHealth Savings AccountHealthcare Flexible Spending AccountLife insurance Long-term disability leaveDependent daycare spending accountTuition assistance/reimbursement andSimple Steps (global well-being program).The following benefits and additional compensation are available to all regular employees:Incentive plans 401(k) plan plus employer contribution and matchShort-term disabilityPaid time offPaid holidaysEmployee Stock Purchase PlanEmployee Assistance ProgramNon-qualified Retirement Plan Supplement (subject to IRS earning minimums) andCapital Accumulation Plan (available to Vice Presidents and above or subject to IRS earning minimums).Regular employees are those who are not temporary such as interns. Temporary employees are eligible for paid sick time as required under applicable state law and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.Further details are available at the link below:Medtronic benefits and compensation plansAbout MedtronicWe lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.Learn more about our business mission and our commitment to diversity here.It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age color national origin citizenship status physical or mental disability race religion creed gender sex sexual orientation gender identity and/or expression genetic information marital status status with regard to public assistance veteran status or any other characteristic protected by federal state or local addition Medtronic will provide reasonable accommodations for qualified individuals with disabilities.If you are applying to perform work for Medtronic Inc. (Medtronic) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County you can findhere a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 54800 - 82200