Administrative Assistant at InsideHigherEd

Logo:Posting Number:RTF00275PO25USC Market Title:Administrative AssistantLink to USC Market Title:https://uscjobs.sc.edu/titles/156178Business Title (Internal Title):Administrative AssistantCampus:ColumbiaWork County:RichlandCollege/Division:Darla Moore School of BusinessDepartment:DMSB Small Business Development CenterAdvertised Salary Range:$23,309 - $32,994 (part-time equivalent)Location of Vacancy:Columbia, SCPart/Full Time:Part TimeHours per Week:27Work Schedule:The work schedule of 27 hours per week will be between Monday and Friday, generally during normal work hours between 8:00 a.m. and 5:00 p.m.Must be willing to work a flexible schedule to meet the needs of the department.Type of Staff Position:Staff Time-Limited (STL)Basis :12 monthsJob Search Category:Other ProfessionalAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.South Carolina Retirement:YesState Insurance Programs:NoAnnual Leave:YesSick Leave:YesAdvertised Job Summary:The Administrative Assistant plays a central role in supporting the daily operations of the South Carolina Small Business Development Centers (SC SBDC) Lead Office. Serving as the first point of contact for clients, partners, and the public, this position helps ensure smooth and efficient program functioning across the statewide network. The Administrative Assistant provides administrative, personnel, financial, and grant-related support to the State Director, Associate State Director, Finance Manager, and leadership team. Responsibilities include managing communications, coordinating meetings and events, maintaining program and CRM data, assisting with compliance and reporting requirements, and supporting processes. This position is ideal for a highly organized, detail-oriented professional who thrives in a collaborative environment and can balance multiple priorities while maintaining accuracy and confidentiality. As a key contributor to the SC SBDC’s mission, the Administrative Assistant helps strengthen services delivered to small businesses across South Carolina.Job Related Minimum Required Education and Experience:Typically holds a high school diploma or GED. Requires no prior work experience.Preferred Qualifications:Associate’s or bachelor’s degree.Experience with grant administration, financial reporting, or HR support.Prior administrative support experience in a higher education or nonprofit setting.Knowledge/Skills/Abilities:Excellent written and verbal communication skills.Ability to manage multiple concurrent tasks and frequent interruptions.Strong organizational, analytical, and problem-solving skills.Demonstrated accuracy, confidentiality, and accountability in handling sensitive information.Proficiency with Microsoft Word, Excel, Outlook, and database/CRM systems.Knowledge of modern office practices, procedures, and equipment.Ability to exercise sound judgment and discretion.Job Duty:General Administrative SupportServe as the initial point of contact for clients, partners, and the public.Receive visitors, schedule appointments, and maintain ecalendars and schedules.Manage phone calls, correspondence, and meeting logistics.Input and maintain client and program data in the CRM system; generate reports.Assist with planning and logistics for seminars, workshops, and events.Prepare a variety of correspondence, agendas, memoranda, reports, and other materials.Perform other administrative duties as assigned.Essential Function:YesPercentage of Time:35Job Duty:Grant AdministrationConduct research and compile data to support the development of reports, grant applications, and program impact assessments.Assist the State Director in monitoring grant performance.Draft and edit program reports for submission.Review grant guidance to ensure compliance with federal and state requirements.Essential Function:YesPercentage of Time:30Job Duty:Personnel SupportAssist with time and effort reporting.Maintain confidential personnel records, reports, and documentation.Provide administrative assistance with HR-related processes.Essential Function:YesPercentage of Time:20Job Duty:Financial SupportWork with the Finance Manager to gather receipts and financial records.Review financial documentation for accuracy and completeness.Assist in generating financial reports as requested.Essential Function:YesPercentage of Time:15Hazardous weather category:Non-EssentialEmployees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.:NoNumber of Vacancies:1Desired Start Date:01/02/2026Position End Date :12/31/2026Job Open Date:12/10/2025Job Close Date:12/17/2025Open Until Filled:NoSpecial Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by December 17, 2025.Quicklink for Posting:https://uscjobs.sc.edu/postings/199437EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.