Administrative Assistant at NORTHSTAR FIRE PROTECTION OF TEXAS

About Us

We are a nationally recognized fire protection company that engineers, fabricates, and installs fire sprinkler systems and alarms for structures including commercial buildings, government buildings, healthcare facilities, high-rise condominiums, and mixed-use projects.

Job Summary

Northstar is looking for an Administrative Assistant. In this position you will be responsible for a wide range of customer service and administrative duties.

#shambaugh #Northstar #LI-DF #LI-Onsite

Essential Duties & Responsibilities

• Welcomes visitors by greeting them, in person or on the telephone;
• Receive customer requests in a professional manner by answering or referring inquiries.
• Provide information to callers or take and relay messages, as needed
• Greet persons entering organization and direct to correct destination
• Deal with queries from the public and customers
• Provide general administrative and clerical support
• Receive and sort mail and deliveries
• Maintain appointment schedule as requested
• Maintain confidentiality of customer and employer information
• Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, and inspection reports.
• Other duties assigned

Qualifications

• Proficiency in computer usage and above basic Microsoft Office & Windows skills
• Dispatching or scheduling experience with Technicians, Project Managers, etc. preferred
• Proven experience in multi-tasking and doing several tasks at once - incoming calls, scheduling, internal personnel, emails, tracking down information, etc.
• Must be organized, self-motivated and a strong work ethic
• Professional verbal and written communication
• Experience with AS400 a plus
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.