Administrative Assistant, Part-Time (Located on site in Philadelphia) at Oatly AB

Hello potential future Oatly employee. Its us the original oatmilk company that started in Sweden back 25 or so years ago and has since expanded to the U.S. where weve continued growing at a rate such that we need more brilliant minds to come work with us to keep the momentum going and the oatmilk flowing.Sustainability health and transparency are the core values that guide everything we do. Basically we exist to help people live a healthier life without recklessly taxing the planets resources in the process and to change the food system for the better. We drive that change through the power of oats and through a significant reduction in cows milk consumption. If any of this resonates with you then maybe youd like to work for Oatly too. Now onto the formal stuff.We are looking for a Part-Time Administrative Assistant to join our team located in Philadelphia Pennsylvania. This role will be responsible for supporting all administrative duties including but not limited to sorting mail communicating with building facilities and checking in guests.This is a part-time temp-to-hire position. The role will be working 3 days a week up to 30 hours. Core business hours are Tuesday through Thursday 10 am - 3 pm; however there is flexibility.Here are the things we want to hire you to do: Office SupportProcess sort and route incoming and outgoing mail; submit invoices to finance when received by mailMaintain and manage inventory of office and cleaning supplies; restock items such as pens paper coffee snacks trash bags and other essentials as neededGreet and assist visitors to ensure a welcoming and professional environment. Coordinate site meetings team lunches and dinners including logistics and vendor communicationPartner with IT to troubleshoot office equipment such as AV equipment video conferencing systems and printer maintenanceBe the main POC to the building manager landlord cleaning services fire alarm servicing and other vendors to maintain high standards of cleanliness and functionalityAssist in other special projects as neededPeople Team SupportLead NA Harassment Prevention Training by building communications initiating trainings and running compliance reports to audit completionSupport the onboarding and offboarding of employees Lead the Indeed/Glassdoor campaignMonitor and keep the companys intranet up to dateFulfill swag requests and be the main POC for our vendorSupport other business groups as needed Here are the things we think you need:Must be 18 years or older with the ability to read write and speak English specifically work instructions including but not limited to safety purposesHigh school GED or equivalent diploma requiredUndergraduate degree preferred 2 years working in an office setting Ability to maintain confidentiality Exceptional oral and written communication skillsStrong organizational skills and strong attention to detailProficient computer skills and ability to operate general office equipmentFriendly professional charismatic personality and take pride in the output of their contributionsCollaborative responsive and organizedExcellent verbal and written communication skillsAbility to exercise independent judgment in the completion of tasks and can work with little supervision in prioritizing responsibilitiesTaking initiative and being a self-starter to learn new tasks and welcome new opportunities to learnHigh degree of professionalism and confidentiality in handling sensitive informationAbility to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human bodyAnd heres another list of qualities we think make a good Oatly team member:You feel connected to our mission of encouraging health sustainability and transparencyYou are a self-starter who doesnt need direct supervision to motivate you for success we believe strongly in building a culture of individual accountability and ownership and need partners that can embrace that mentalityYou are ready to make your mark in a smaller growing brand leveraging your experience to deliver amazing results and build an outstanding companyYou have an entrepreneurial spirit in that youre comfortable with ambiguity and are energized by the process of building something lasting from the ground upYou enjoy sharing your quirkiness and talents with your coworkers Another bulleted list felt a bit toobullet-y. So we wrote this long awkward sentence to let you know all the ways we sweeten the deal when you work with us like flexible vacation (take it when you need it) really great benefits (yes pet insurance is in there) paid volunteer days off throughout the year (doing good is fun) free six packs of...(drumroll)oatmilk and youll also get genuinely great coworkers who are rooting for each other and the company to thrive. Oh one more short but very important sentence: We are nimble and agile (not chaotic) in how we work and were grounded in a long company history dating way back to the last century. The salary for this role will be based on a variety of factors including but not limited to geographic location internal equity experience education specialty and training. Actual compensation is influenced by a wide array of factors including but not limited to skill set level of experience and specific location. Compensation may also include bonus commission or equity as applicable.Our team is available to support you through the hiring process with reasonable accommodations to enable a barrier-free interview experience. We will maintain candidate privacy and confidentiality to enable an unbiased and equitable experience. If you need assistance applying for a role due to a disability or special need please contact Oatly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Key Skills Bidding,Apps,Benefits,Corporate Recruitment,Android Development Employment Type : Full Time Experience: years Vacancy: 1