Administrative Assistant Physician Assistant Program at Concordia University Wisconsin/Ann Arbor

Concordia is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.Position SummaryThe Administrative Assistant shall serve as the receptionist perform secretarial duties provide administrative support in areas of purchasing professional correspondence and assisting the PA Program Director and faculty in the collection of data related to student performance across the curriculum in the didactic year; coordinate student schedules manage calendars including classroom scheduling meeting schedules and special events; and organize and maintain the departmental office.Job Duties and ResponsibilitiesServe as the first contact with students parents and the public visiting the PA program greeting and directing visitors in a friendly and professional mannerPerform general office responsibilities including answering and directing phone calls; providing office support (typing filing copying etc.); opening and sorting mail; email correspondence; and managing room reservations as requiredCoordinate projects schedules and meetings as requestedPrepare reports and grant materials as requestedOrder and maintain office supplies and equipmentMaintain multiple Excel spreadsheets of data and be able to use filters to create charts for analysis of that data in order to generate reportsMaintain departmental budgets including annual budget reports for the Program DirectorCoordinate student processes during admissions process by verifying that any requirements for matriculation have been met and contacting applicants with reminders and follow upMaintain student files organize course materials communicate with students and direct students to appropriate resources/departments when neededPrepare adjunct/instructional faculty contracts and requisitions for Physician Assistant Program as directedAdminister surveys to students graduates and alumni at faculty request; monitor responses; and collate the data in Qualtrics or other survey collection toolCoordinate adjunct faculty files and course materials and communicate with adjunct faculty as directedMake travel arrangements for faculty members as directedProvide computer and technical support to students and faculty as neededProduce letters reports newsletters and various other original publications for courses and presentationsCoordinate communication with various offices within the University as well as outside constituentsParticipate in the annual review of the PA program missionPromote the mission of Concordia University to all faculty staff students and to the community at largePromote effective working relationships among faculty staff students alumni professionals and the general publicMaintain records and files; maintain confidential files in locked cabinets and/or password protected digital files as requiredInitiate action as necessary for the handling of work items and issues related to departmental faculty staff and studentsInitiate and maintain student clinical alumni and professional contact databasesMaintain departmental calendarsTake minutes for department meetings and other committee meetings as assignedComplete institutional and program accreditation reports and other reports necessary for the operation and advancement of the PA program and/or UniversityAssist admissions with the collection and documentation of admission application demographic data as requestedCoordinate admission visit days student orientation white coat ceremony and graduation eventsMaintain conscientious work ethic to include punctuality professional dress and demeanorParticipate with program personnel in the End of Program review of all aspects of the program and provide suggestions for modifications to improve deficiencies related to the administration of the program.Other duties as assignedKnowledge Skills and AbilitiesProfessional telephone skills and etiquetteExcellent communication skills (verbal and written)Excellent typing skills and organization skillsComputer and software application skills such as Microsoft Word Microsoft Excel Banner Qualtrics WebAdMIT Concur SolutionsKnowledge of basic office equipment (e.g. copiers fax machine etc.)Ability to follow and share information regarding university policy and procedureAbility to maintain strict confidentialityProficiency in filing and general clerical functionsSelf-motivated; conscientious; able to work both independently and as a member of a team; ability to handle multiple responsibilities concurrentlyWork schedule flexibilitySupportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)Education and Experience Required: High school diploma; two years office experiencePreferred: Two-year degree. Excel data collection experiencePhysical Demands/EquipmentCompensation and BenefitsThis is a full-time non-exempt (hourly) staff position. Starting range is dependent upon on individual qualifications and experience. Concordia University benefit options include but are not limited to the following:Vacation Sick and Holiday payPaid Parental LeaveHealth Dental and Vision InsurancePersonal Spending Account Flexible Spending Account and/or Health Savings AccountDisability and Survivor PlanRetirement Pension PlanRetirement 403(b) Savings PlanBasic Life and Supplemental Life InsuranceAccidental Death and Dismemberment CoverageCritical Illness and Accident InsuranceTuition waiver benefits (available for employees and their qualified dependents)Compensation and Benefit DetailsEqual Opportunity EmployerIt is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws. However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.Concordia University is a HLC accredited co-educational liberal arts school offering more than 72 undergraduate majors over 35 masters degree programs and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs. Key Skills EMR Systems,Occupational Health Experience,Pain Management,Acute Care,Physical Examinations,Physiology Knowledge,Primary Care Experience,Suturing,Workers' Compensation Law,Dermal Fillers,Medical Imaging,Botox Experience Employment Type : Full-Time Experience: years Vacancy: 1