Administrative Assistant at Spoonwood Dental Partners

Administrative Assistant

Job Title: Administrative Assistant Location: Spoonwood Dental Partners (Keene & Peterborugh) Position Type: In-Person Compensation: $20-$25 per hour Overview: This role will support our dental practices in both Keene and Peterborough, NH, handling a variety of administrative tasks to ensure smooth operations. Key Responsibilities:

1. Administrative Support:
   • Work closely with Practice Managers (PMs) to manage office operations equally across Keene and PB locations.
   • Schedule and manage departmental, quarterly, and doctor lunch meetings.
   • Help manage PM calendars and coordinate internal and external meetings.
   • Set up vendor lunch and learn sessions post-PM approval.
   • Manage marketing requests and assist with website updates.
   • Coordinate new hire photos and update staff listings.
2. Office Management:
   • Manage office supplies, cleaning supplies, uniforms, and other orders via Amazon.
   • Conduct office errands as delegated by Owners and PMs (e.g., bank deposits, post office tasks).
   • Order and manage Gem graphics and clinical supplies.
   • Coordinate team birthday cards and monthly birthday treat orders.
3. Patient and Customer Service:
   • Handle standard patient inquiries with excellent customer service.
   • Assist with scanning, faxing, and company emails as needed.
4. Logistics and Miscellaneous:
   • Assist with onboarding and offboarding processes for new employees.
   • Run errands such as picking up meals for meetings and managing certified mail.
   • Prepare and assist in generating reports as required.

Physical Requirements:

• Ability to stand, walk, and sit for extended periods.
• Ability to lift and carry office supplies and materials weighing up to 25 pounds.
• Frequent driving between Keene and PB locations-requires reliable vehicle transportation.
• Ability to perform repetitive tasks such as data entry, filing, and handling office equipment.

Requirements:

• Reliable vehicle transportation for travel between Keene and Peterborough.
• Eligible for mileage reimbursement when not traveling to the home base.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficiency in office software and technology (e.g., scheduling tools, email, office suites).

Location:
60 Hancock Rd., Peterborough, NH Court Street, Suite 4, 5, & 7, Keene, NH 03431

How to Apply: Visit Join Our Team Spoonwood Dental Partners Equal Opportunity Employer: Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

Compensation details: 20-25

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