Administrative Assistant at Team Kline

Job Title: Administrative AssistantReports to: Branch ManagerDirect Reports: NoneJoin Team Kline Where Youre Not Just an Employee Youre an Owner!When you join Team Kline you become anemployee owner sharing in our success as we continue to grow. Since wiring our first home in 2004 weve grown to over 400 team members across five locations: Des Moines Waterloo Cedar Rapids Omaha and Kansas City. Weve expanded our services to include HVAC electrical plumbing and more!Heres a look at some of the benefits we offer:Benefits Galore: Comprehensive medical dental vision life insurance and short-term disability plans. Team Kline covers long term disability 100%. Financial Security: 401k with a company match plus our amazing Employee Stock Ownership Plan (ESOP) because here you own a piece of the company.Paid Time Off: Generous paid holidays and up to five weeks of paid time off.Training & Growth: Accredited on-site apprenticeship partnered with Hawkeye Community College for Electrical and HVAC and ABC of Iowa for plumbing apprenticeships. Career advancement and career development opportunities as well as continuing education. Fun Perks: Company outings opportunities to win cash prizes and a team environment like no other.If youre ready to take the next step in your career with a company that values YOU and your contributions then we cant wait to meet you!Job Summary:We are currently looking for a skilled Admin Assistant to join our team and assist with invoicing maintaining accurate records and supporting day-to-day office this role youll play a key part in ensuring our invoicing process runs smoothly and accurately. This position requires strong organizational skills attention to detail and effective communication. If youre detail-oriented passionate about the industry and ready to take your career to the next level we want to hear from you!Key Responsibilities:Greet visitors and provide a positive first impression.Answer and direct incoming phone calls ensuring effective communication.Manage the voicemail system and relay messages to appropriate team members.Sort and distribute daily mail and other correspondence.Perform clerical tasks including filing faxing and organizing office supplies.Assist with office organization and light housekeeping tasks.Support event planning and coordination for team initiatives.Monitor inventory levels and order office supplies as needed.Assist with scheduling and coordinating maintenance for office equipment.Help onboard new hires and maintain their orientation materials.Assist with invoicingMinimum Requirements:Must have reliable transportation.Proficient in standard office software and multi-line phone systems.Strong verbal and written communication skills with a focus on customer service.Ability to lift up to 25 pounds and perform tasks that involve mobility around the office.Physical Requirements & Work Environment:Prolonged periods of sitting at a desk and working on a computer.Frequent use of a telephone and computer to communicate with customers.Occasional lifting of office supplies files and equipment up to 25 pounds.Ability to move freely around the office to access files office equipment and interact with team members.Regularly required to talk or hear and occasionally required to stand walk and reach with hands and arms. Required Experience:Manager Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 20 - 25