Administrative Assistant - TR Support at Southwest Shipyard

Administrative Assistant

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and Boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence. Our motto is "Faster, Safer, Better".

The Administrative Assistant will support the Tool Room Manager by handling administrative and operational tasks related to vendor coordination, reporting, budgeting, and inventory tracking. This position plays an important role in ensuring the tool room runs efficiently by maintaining accurate records, monitoring job costs, and assisting with purchasing and inventory control.

Monday-Friday 7:00AM-5:00PM

Weekends on call.

Assist the Tool Room Manager with daily administrative and operational tasks.

Communicate with vendors regarding orders, deliveries, pricing, and general inquiries.

Prepare and maintain reports related to tool room operations, job costs, and purchasing activities.

Track and monitor job costs to ensure projects stay within budget.

Review and assist with purchase requisitions (PRs) and purchase orders (POs).

Monitor budgets and notify management when costs are approaching or exceeding limits.

Maintain accurate inventory records and assist with inventory tracking and reporting.

Support inventory audits and help ensure proper stock levels are maintained.

Maintain organized documentation and records for purchasing, vendors, and inventory.

Assist with other administrative duties as assigned.

High school diploma or equivalent required; associate degree preferred.

Previous administrative, purchasing, or inventory experience preferred.

Basic knowledge of budgeting, reporting, or job cost tracking is a plus.

Strong organizational and communication skills.

Proficiency with basic computer systems, spreadsheets, and reporting tools.

Ability to manage multiple tasks and maintain attention to detail.

Organization and time management

Attention to detail

Communication and vendor coordination

Basic budgeting and reporting skills

Problem-solving and teamwork

The individual in this position must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

The individual must also be able to wear and properly utilize appropriate personal protective equipment (PPE) to work or visit within areas where it is required. This includes hard hat, safety glasses, life vest, respirators, ear plugs, steel toed shoes, personal flotation devices (PFD's), or other protective equipment as required by the work performed and location the work is being done.

In addition, Employees in this position must also be capable of:

Walking, stepping, climbing, or otherwise moving from one location on the job site to another, which may be of varying heights and access parameters.

Standing, stooping, bending, crouching, kneeling, squatting, climbing, crawling, or sitting for long periods of time.

Repetitive movements by feet, shoulders, arms, wrists, hands and back in performance of work.

Climbing stairs, and/or vertical ladders of varying heights.

Working in confined work areas and/or elevated heights.

Lifting objects of minimum of 10lbs, with maximum single-person lift limit of 50lbs, with frequent lifting and carrying.

Adapting to temperature changes, outdoor conditions, and prolonged exposure to dusty, wet, or humid conditions, loud noises, and vibration.

Visually inspecting equipment and verifying information, often in small print.

Applying sideways/upward/downward pressure to tighten and loosen hardware.

Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.