Administrative Assistant at University of Mary

Administrative Assistant College of Health ProfessionsThe Administrative Assistant provides administrative support to all programs within the College of Health Professions. This is a full-time 10-month position.Candidates will be invited to demonstrate a willingness to support the Christian Catholic Benedictine mission of the University of Mary.Essential Roles and Responsibilities Include:Maintain a professional consistent service-oriented office environment; receiving serving and welcoming students and guests via phone email or in-person. Facilitates communication within internal and external constituents at all levelsProcesses incoming and outgoing mail answers phone calls orders and maintains office supplies ensures proper functioning of office equipment and works cooperatively with other administrative staffCoordinates student visits with the Admissions Department for all college of health professions programs. Ability to answer general questions about the programsAssists with admissions and enrollment processes including initial review of applications collaborating with program faculty on reviews assisting with planning of interview days and communicating with applicants throughout the enrollment cycleAssists with event scheduling. Works with other campus departments; hospitality marketing and physical plant to coordinate events such as orientation and graduation hooding ceremonies; Advisory Meetings and with the assistance of all health sciences administrative assistants coordinating the annual SGSHS research colloquiumAssists clinical education faculty on communicating with sites onboarding students as neededAssists students and faculty in scheduling of patients for the on-site pro bono clinicFacilitate and process forms including expense and travel reimbursements technology and maintenance requests and ordering supplies and equipmentAssists with accreditation activities including organization of documents and scheduling of visits. Collects assessment documentation from students graduates employers focus groups exit interviews and extracts needed and any requested student data from university databases.Assists the Department Chairs and faculty in updating departmental handbooks and newsletterProctors student exams and collects student papers as necessary. Works with other admin assistants to assign and monitor work study studentsother duties as assignedDesired Minimum Qualifications Education and Experience Include:High School educationis required with a minimum of 2years of administrative support experienceAssociate degree in Applied Sciences or related field is preferredUpholds andsupports the Christian Catholic Benedictine mission of the University of MarySupports the ongoing implementation of Ex Corde Ecclesiae the apostolic constitution on Catholic colleges and universities.Builds a culture of ready and earnest hospitality inthe Saint Gianna School of Health Sciences College of Health Professionsand throughout the university in accord with Saint Benedicts admonition that all be received as Christ.Knowledge and Skills Required:Working knowledge of Microsoft Suite applications and ability to learn internaldatabasesStrong interpersonal and communication skillsAbility to maintain confidentiality; knowledge of FERPA and HIPAA rules and regulationsAbout the University of MaryWe thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery the campus overlooks the beautiful Missouri river and is located in Bismarck North Dakota a community of approximately 75000 people with wonderful family and parish life friendly neighborhoods enjoyable recreational and cultural facilities a low crime rate clean air and excellent schools. The University of Mary with an enrollment of over 3800 students is accredited by the Higher Learning Commission of the North Central Association.For more information on the University of Mary please watch a short video by clicking on this link: of application materials will begin immediately. Position will remain open until filled.Equal Opportunity Employer Required Experience:Manager Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1