Administrative Coordinator at Gilead Sciences

Administrative Coordinator

We're here for one reason and one reason only to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We currently have an exciting opportunity for an Administrative Coordinator. This role will provide administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the Commercial Insights, Analytics, & Operations (CIAO) lead. In this role, the candidate will also support operations of the broader US Marketing and CIAO organizations, including the Multiple Myeloma launch later this year. This role reports to the Executive Director of US Multiple Myeloma Marketing and is based at our company headquarters in Santa Monica, CA. This is a hybrid role with an onsite expectations of three days a week.

Key Responsibilities

• Provide administrative support, including calendar management, expenses, and travel
• Partner with US Marketing and CIAO leadership to support meetings and activities
• Manage business calendar(s) collaborating with peers on forward planning initiatives
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia, and local / international congresses
• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc.
• Manage purchase orders, invoice tracking, and budget-related tasks
• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks
• Manage general inquiries and route questions to appropriate resources
• Always maintain confidentiality

Basic Qualifications

Bachelor's Degree and 0+ years of office administrative experience OR Associate degree and 2+ years of office administrative experience OR High School Degree and 3+ years of office administrative experience

Preferred Qualifications

2 years of office administrative experience Knowledge of pharmaceutical processes and systems Strong attention to detail and is organized with a systematic approach Ability to prioritize information and meetings on behalf of team members / senior leadership Proven administration experience within a fast-paced international organization Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom) Willingness to help and learn with a team player mentality Ability to work in a field of uncertainty and ambiguity

The salary range for this position is: $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*. For additional benefits information, visit: https://www.gilead.com/careers/compensation-benefits-and-wellbeing * Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com.