Administrative Coordinator I #2627 (Nursing Department) at InsideHigherEd

Job ResponsibilitiesTrident Technical College’s Division of Nursing is seeking an Administrative Coordinator to provide comprehensive and highly responsible administrative support to full-time faculty, staff, and adjunct instructors. This position will also supervise the administrative team within the Nursing Division.The Administrative Coordinator will serve as the first point of contact for the division, greeting visitors, answering incoming calls, and providing accurate and timely information regarding programs and services. The coordinator will make appropriate referrals, support daily operations, and ensure the smooth functioning of the division’s administrative processes. Responsibilities also include but not limited to:Analyzing, compiling, maintaining, revising, and inputting data to prepare class schedules on all campuses and remote instructional sites, integrating multiple factors, including cross-listing, faculty loads, and differing delivery modes and terms. Proactively ensuring data integrity and effectively troubleshooting system errors with minimum outside assistance.Preparing and completing adjunct contract information, orientation and training, check-ins, and check-outs, interpreting and applying appropriate internal, State, and Federal policies and procedures.Planning and coordinating registration advising and drop/add for the Division. Maintaining and monitoring office budgets; researching and correcting discrepancies; post expenditures, including State Credit Card. Managing division-wide office supplies inventory, training, and effective utilization of all office equipment by Division managers, faculty, and staff.Ensuring all office equipment remains in working order and proactively initiating repairs, replacement, and associated emergency budget requests as needed.Providing direct support for Dean and Department Heads in maintaining student and personnel records, including travel requests and reimbursement, load and productivity reports, and confidential documents.Minimum and Additional RequirementsThis position requires a high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be submitted for the related work experience. Preferred candidate will have a bachelor’s degree and one (1) year of related work experience, OR an associate degree and three (3) years of related work experience, OR a high school diploma and five (5) years of work experience.Preferred QualificationsThe ideal candidate will possess advanced computer skills and strong proficiency in Microsoft Office applications. Knowledge of institutional guidelines for preparing and submitting contracts and supporting documentation is highly beneficial. Candidates should demonstrate self-direction, leadership, cooperation, and initiative. Administrative experience supporting academic deans, department heads, coordinators, and faculty in a higher education environment is highly desirable. Exceptional organizational skills, the ability to maintain efficient office operations, and excellent verbal and written communication skills are essential. The successful candidate will be able to work effectively with diverse students, faculty, staff, and community members. They should be able to initiate and complete monthly reports, manage office projects, and provide high-level administrative support. Strong troubleshooting and problem-solving abilities are required, as well as the capacity to work collaboratively in a team environment with minimal supervision. The candidate will be expected to manage multiple priorities while exercising sound judgment, discretion, and adherence to institutional policies and guidelines.Additional CommentsApplicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications, some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance, contact TTC Human Resources at 843.574.6201. The position is open and filled with preference given to applicants who apply by December 12, 2025.Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire, Official transcripts/certifications are required.Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire, Official transcripts/certifications are required. Unofficial transcripts may be uploaded to the application, mailed to TTC Human Resources, PO Box 118067 Charleston, SC 29423), or faxed to 843.574.6682 or emailed in PDF format to [email protected] by the deadline date and time.Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race, gender, color, national or ethnic origin, age, religion, disability, marital status, veteran status, sexual orientation, gender identity, or pregnancy.