Administrative Coordinator at Kelly

Administrative Coordinator

Kelly Services is currently seeking an Administrative Coordinator at one of our Global clients in based in Jacksonville, FL. This role is a full-time, fully benefited position.

This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from. You'll also be eligible for paid time off, including holiday, vacation and sick/personal time. Employees also receive annual performance reviews.

Title: Administrative Coordinator

Location: Remote (based in Jacksonville, FL)

Pay: $26-$29hr based on experience; plus benefits and PTO

Hours: M-F 8 hour day shift

Duration: One year contract

Responsibilities:

• Provides executive level administrative support to the Vice President of the division.
• Serves as administrator, coordinator and facilitator for the organization activities and meetings.
• Manages complex calendars, schedules meetings, arranges WebEx/Conference Calls and Global Connect meetings, documents and distributes meeting minutes to all meeting attendees.
• Independently assembles relevant data, constructs, creates, and prepares communications and/or presentation materials for the VP of the division and compiles pertinent statistics or information.
• Interacts with internal and external resources often at the upper-management level.
• Exercises independent discretion and judgment and solves moderately complex problems.
• Provides administrative support including managing calendars, meeting scheduling, complex domestic and international travel, hotel, and ground transportation, completion of visa and passport documentation.
• Prepares documents and communications through telephone and email while keeping international time zones into consideration.
• Will handle departmental/division special projects with minimal or no management initiation or review.
• Provides analysis and recommendations to management; creating various reports and presentations which are often used for communication and tracking purposes.
• Provides linkages between company Franchise and support departments by communicating and acting as the liaison for division.
• Adheres to environmental policy, procedures, and supports department environmental objectives
• Provides administrative support and communication facilitation.
• Constructs/creates/prepares communication and/or presentation pieces.
• Provides traditional support in areas of travel arrangements, scheduling, monthly expense reports, ordering supplies and materials, and other provisions i.e. typing, copying, collating.
• Coordinates Monthly Business Reviews with Each Region: NA, LA, EMA, Japan, AP, Emerging Markets, Ireland, and Engineering.
• Arranges on calendars, sends pre-meeting notification, connects and facilitates live meeting, takes minutes and distributes, navigates Dashboard for metrics. Coordinates WW Regional Quarterly Business Reviews.
• Arranges on calendars, sends pre-meeting notification, connects and facilitates live meeting, takes minutes and distributes.
• Coordinates quarterly global meetings, week long meetings with attendees from all regions.
• Organizes meeting room, supplies, monitors agenda, takes minutes and distributes.
• Organizes and manages the Share Point sites. Updates, manages access, etc.
• Performs other related duties as assigned by management.

Qualifications:

• Minimum education required for competent performance: High School Degree or equivalent. Some college to A.S. degree, preferred.
• Demonstrated business knowledge of Supply Chain both domestically and at the worldwide affiliate level
• Demonstrated experience with a customer interaction role
• Proven self-starter, high initiative track record
• Ability to work independently and under pressure with minimal supervision
• Excellent presentation and communication skills verbal and written
• Strong, proven organizational and analytical skills
• Experience with gathering data from multiple sources, organizing and presenting metrics and dashboards
• Ability to manage multiple priorities successfully
• Excellent decision-making skills
• Ability to meet critical deadlines that require others at a higher level meet their deadlines
• 3+ years customer logistics services experience preferred.
• Proven ability to work in an administrative capacity and have utilized desired administrative skills within the last 2 years.
• Proven self-starter, high initiative track record.
• Excellent communication skills (verbal and written); strong interpersonal and record keeping skills.
• Must possess extensive knowledge of and demonstrate expert level proficiency with personal computers working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.)
• Technical skill experience to include: Accounting/Budgeting courses, department specific courses, administrative support certification, time management, video conferencing.

Apply now for immediate consideration! Please do not contact your local Kelly branch office as it is not filling this position.