Administrative Coordinator, Meyner Center at InsideHigherEd

Administrative Coordinator, Meyner CenterLafayette College: Human Resources: Staff Positions: ProvostLocation: Easton, PAOpen Date: Nov 25, 2025DescriptionThe Administrative Coordinator is the: Center's On-Campus Operational HubThe Administrative Coordinator: Assists with day-to-day operations, communications, and logistics Supports Director, Associate Director for Public Service, and Associate Director of Municipal Services Occupies a separate office next to Director's office with connecting doorway Works daily on campusCommunications & Marketing: Help manage Center social media (LinkedIn, Instagram, and others as appropriate) with consistent, strategic content Help create marketing materials and promotional content for Center services, events, and programs Help design graphics and visual content for digital and print materials using Canva or similar tools Track social media metrics and adjust posting strategies to maximize engagement with municipalities, students, and professional audiences Maintain and update Center's website and databases with current information, events, and publications Assist with maintaining the Center's professional visibility and reputationProject Support & Coordination: Track and maintain timesheets for municipal consulting projects Coordinate scheduling and logistics between Associate Directors and municipal clients Assist in preparing proposals and project materials Serve as professional contact point for routine municipal and partner inquiries when Associate Directors are conducting field work Process invoicing and work with the College finance office on project billing Prepare and maintain project folders and background materials for municipal engagementsStudent Programs & Engagement: Assist with coordination of Center's internship program, including placement tracking, documentation, contact database, and communications with host sites Serve as initial point of contact for students seeking information about Center programs, internships, and careers in public service Help support student participation in Center events and activities Assist with coordination of the student events on and off campus Schedule appointments for students to meet with Director and Associate DirectorsEvents & External Relations: Assist with planning and coordinating Center events including workshops, panels, training sessions, and campus programs Assist with management of logistics: scheduling, venue arrangements, catering, materials, registration, and follow-up Assist with the coordination of occasional off-campus events Maintain professional relations with partner organizations and municipal contacts Help coordinate with other campus departments such as Advancement, Communications, Facilities Operations, Gateway Career Center, Information Technology Services, Landis Center for Community Engagement, Printing and Copy Services, and Public Safety as neededAdministrative Operations & Support: Greet students and other visitors professionally and direct them appropriately Answer and manage phone calls and emails as necessary for the Center Perform administrative tasks including filing, scheduling, and general office coordination Assist with Director's course-related tasks such as posting materials on Moodle and coordinating with the Academic Resource Center Make travel arrangements for the Director and Associate Directors as needed Schedule on-campus, off-campus, and virtual meetings (e.g., via Zoom) including coordinating availability when necessary Manage inventory and purchasing of office supplies and equipment Oversee expenditures, perform basic bookkeeping, and complete reimbursement forms Reconcile monthly operating accounts for the Center Submit work orders for office maintenance Access research materials through the College library and other sources such as SSRN Operate and maintain office equipment including computers, printers, copiers, and phones Ensure office and College policies are followed Coordinate with vendors and outside contractors Provide general support to ensure organizational effectiveness and efficiencyQualificationsTechnical Skills:• Social media management platforms (Hootsuite, Buffer, or similar)• Graphic design software (Canva minimum, Adobe Creative Suite preferred)• Project management or tracking tools• MS Office Suite, Google Workspace, Zoom/Teams, EXCEL• WordPress, Moodle, Banner (or willingness to learn)Essential Qualities:• Ability to work independently with minimal supervision• Proactive and self-directed• Tech-savvy and eager to learn new systems• Organized and detail-oriented• Strong communicator (written and verbal)• Discretion with confidential information• Flexibility for occasional evening/weekend events• Interest in or knowledge of local government operationsApplication InstructionsSubmit a cover letter, resume, and contact information for three references. For more information and to apply, visit https://apply.interfolio.com/178312Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any other characteristic protected by law in any educational programs and activities it operates, including admissions or employment, as required by Title IX of the Educational Amendments of 1972 (which requires that the College not discriminate on the basis of sex); the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (which require that the College not discriminate on the basis of disability); Title VI of the Civil Rights Act of 1964 (which requires that the College not discriminate on the basis of race, color, or national origin); Title VII of the Civil Rights Act of 1964 (which requires that the College not discriminate in employment on the basis of race, color, religion, sex, or national origin); the Age Discrimination Act of 1975 (which requires that the College not discriminate on the basis of age); and other applicable laws and College policies. Individuals may report concerns or questions to the Director of Educational Equity/Title IX Coordinator. Copies of relevant policies and procedures can be found at https://sash.lafayette.edu/policies-laws/. Copyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-4b10c6f9cc942c43823cb283f37a0ae0