Administrative Services Coordinator at InsideHigherEd

Classification Title:Operations Manager IClassification Code:AH75Pay Band:5Subject to Drug/Alcohol Testing Guidelines:NoSubject to Credit Check:NoInternal Title:Administrative Services CoordinatorDepartment:Dean of Students OfficePosition Type:PCLS - Slotted ClassifiedFull or Part Time:Full-TimeBasis:12 mo.Hours per week:37.5 hours per weekNormal Work Schedule:M-TH 8:00AM-5:00PM; F 8:00AM-12:30PMJob Details:Administrative Services CoordinatorCoastal Carolina University is currently accepting applications for the following full-time position: Administrative Services Coordinator in the Dean of Students Office.The Administrative Services Coordinator (ASC) provides comprehensive administrative support to the Dean of Students and the staff within the Dean of Students Office as needed. Key responsibilities include managing schedules, coordinating meetings, and handling office communications to provide strong administrative support. The role also involves assisting with budget processes and financial tracking, ensuring fiscal administration is accurate and timely. To maintain operational efficiency, the ASC performs a variety of administrative tasks that keep daily functions running smoothly. Additionally, this position supervises student staff at the front desk, offering guidance and support to ensure excellent customer service. The ASC also contributes to broader Student Affairs initiatives through collaborative efforts and operational assistance to the division as needed and appropriate.How to Apply: Interested candidates may apply online at https://jobs.coastal.edu/postings/120524. Applicants must submit a cover letter, resume and list of three (3) professional references. Review of applications will begin immediately and continue until position is filled.Required Qualifications: High school diploma or equivalent; Minimum of 2 years of administrative experience.Preferred Qualifications: Associate’s degree or higher; Experience in an educational or non-profit setting.Duties include, but are not limited to:Fiscal Management and Compliance: Coordinate the financial operations of the Dean of Students Office, ensuring compliance and accurate record-keeping of all expenditures. Serve as the purchasing card coordinator and liaise with university personnel for bill payments, including student fees. Process transactions for office staff and manage travel arrangements for professional staff. Facilitate logistics for office-wide events to support smooth operations.Communication Management: Oversee office communications by managing emails, phone calls, and correspondence. Ensure timely, professional, and accurate responses on behalf of the Dean of Students Office to maintain effective internal and external communication.Document Preparation and Record Keeping: Prepare, edit, and maintain documents, reports, and presentations for office needs. This includes creating blanket purchase orders, managing contracted services, and processing expenditure documents. Maintain comprehensive records to support information requests and compliance requirements.Office Management: Ensure the efficient operation of the office by managing supplies, equipment, and workspace organization. Supervise student staff to maintain consistent front desk coverage during business hours and provide guidance to support excellent service delivery.Scheduling and Meeting Coordination: Manage the Dean of Students’ calendar and coordinate meetings for office staff. Responsibilities include preparing agendas, minutes, and following up on action items to ensure meetings are productive and outcomes are tracked.Operations Manager I (AH75/61122733/FTE-S01104P), full-time position with benefits. SC State Pay Band: 05. Salary Range: $39,764.00- $56,670.00. Normal work hours are Monday through Thursday, 8:00 a.m. to 5:00 p.m. and Friday, 8:00 a.m. to 12:30 p.m. Rare travel may be required. May require occasional evening or weekend work. Must be flexible to meet the special scheduling needs of the university. Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.The University provides equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, citizenship status, national origin, or because an employee or applicant for employment is an individual with a disability or a disabled veteran, an Armed Forces service medal veteran, a recently separated veteran, or an active-duty wartime or campaign badge veteran, or other “protected veteran,” as defined by law. Coastal Carolina University is an EO/AA employer.Required Qualifications:High school diploma or equivalent; Minimum of 2 years of administrative experience.Preferred Qualifications:Associate’s degree or higher; Experience in an educational or non-profit setting.Knowledge, Skills & Abilities:Strong interpersonal skills and ability to work with diverse populations. Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to handle multiple tasks and prioritize effectively.Posting Number:FTE-S01104PNumber of Vacancies:1Desired Start Date:01/15/2026Job Open Date:12/03/2025Open Until Filled:YesQuicklink for Posting:https://jobs.coastal.edu/postings/120524