Administrative Coordinator at InsideHigherEd

Logo:Posting Number:STA00946PO25Job Family:Administrative SupportJob Function:Administrative ServicesUSC Market Title:Administrative CoordinatorLink to USC Market Title:https://uscjobs.sc.edu/titles/131920Job Level:P1 - ProfessionalBusiness Title (Internal Title):Administrative CoordinatorCampus:School of Medicine GreenvilleWork County:GreenvilleCollege/Division:School of Medicine GreenvilleDepartment:SOMG School of Medicine GreenvilleState Pay Band:5Approved Starting Salary:$41,258Advertised Salary Range:$41,258-$61,887Part/Full Time:Full TimeHours per Week:37.5Work Schedule:Standard working schedule: 8:30am – 5:00pmMust be willing to work a flexible schedule to meet the needs of the department.Basis :12 monthsJob Search Category:AdministrativeAbout University of South Carolina:From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement:The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Advertised Job Summary:The Office of the Dean in the School of Medicine Greenville is seeking to hire an Administrative Coordinator to join our team.Reporting to the Executive Assistant to the Office of the Dean under limited supervision, the Administrative Coordinator monitors, coordinates and/or performs diverse administrative and support activities for the Office of the Dean. The Administrative Coordinator performs activities associated with day-to-day operations, meeting management, and strategic initiatives led by each Associate Dean. Strong organizational skills, professionalism, and maintaining confidentiality are integral to the activities of the ideal candidate.Job Related Minimum Required Education and Experience:Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.Knowledge/Skills/Abilities:Must be detail oriented, possess excellent verbal and written communication skills, and have the ability to maintain confidentiality all in a professional manner. Computer proficiency in Microsoft Office SuiteKey attributes include:Exceptional communication skillsHighly Organized and able to prioritize tasksAbility to work independentlyKnowledge of modern office practices, procedures and equipment.Ability to always maintain a professional demeanor.Ability to maintain confidentiality and respect.Demonstrates a commitment to teamwork, self-awareness, professionalism, open/transparent, professional communication, and servant leadership.Proactively seeks opportunities to apply her/his training, experience, knowledge, and skills as appropriate to meet emerging institutional needs.Communicates respect for others in the work environment, contributes to the development of a welcoming environment and positive institutional culture.Job Duty:Provides support and coordination for the Office of the Dean. Provides day-to-day administrative support with calendaring as needed, meeting preparation, and multi-team meetings across the Office of the Dean, Development, Academic Affairs, and Operations. Drafts written documentation and correspondence for the Office of the Dean, screens and evaluates incoming and outgoing correspondence for shared inboxes and prepares responses as appropriate. Provides office support, to include telephone needs, directing visitors, supply ordering, and administrative duties. Submits invoices for payment, assists with expense reports and travel arrangements.Essential Function:YesPercentage of Time:30Job Duty:Provides support to the Senior Associate Dean for Academic Affairs. Provides day-to-day administrative support with calendaring, meeting preparation, and multi-team meetings across the Office of the Dean, Academic Affairs, Student Affairs, Medical Education. Drafts written documentation and correspondence for the Office of Academic Affairs, screens and evaluates incoming and outgoing correspondence, and prepares responses as appropriate. Builds presentations using PowerPoint. Provides office support, to include telephone needs, directing visitors, and administrative duties. Submits invoices for payment, assists with expense reports and travel arrangements.Essential Function:YesPercentage of Time:40Job Duty:Provides event support to the Events Manager including but not limited to working with vendors, getting quotes, submitting invoices, assisting with food memos, guest list management, budget tracking, assisting onsite at events, assisting with event materials such as name tags, place cards, programs and more.Essential Function:YesPercentage of Time:20Job Duty:Order supplies for the Office of the Dean, Development, and Events. Coordinate meals for meetings and committees. Creates and submits food memos and financial payment requests and documents on behalf of the Office of the Dean and Development. Collaborates with Finance to ensure suppliers are set up accurately with the University and able to be paid on time for services rendered.Essential Function:YesPercentage of Time:5Job Duty:Other duties as assigned by the Dean and Executive Assistant to the Dean.Essential Function:NoPercentage of Time:5Safety Sensitive or Security Sensitive:NoHazardous weather category:Non-EssentialNumber of Vacancies:1Job Open Date:12/03/2025Job Close Date:01/16/2026Open Until Filled:NoSpecial Instructions to Applicant:Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 16, 2026. Quicklink for Posting:https://uscjobs.sc.edu/postings/199050EEO Statement:The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.