Administrative Coordinator (Temporary) Hybrid Eligible at InsideHigherEd

Administrative Coordinator (Temporary) Hybrid EligibleUniversity OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.Posted Job TitleAdministrative Coordinator (Temporary) Hybrid EligibleJob Profile TitleTemporary Employee - Non-ExemptJob Description SummaryProvide project and administrative support in the Office of Academic Affairs (OAA) assisting with the review of required documentation related to faculty and academic support staff search, recruitment, and academic review. Must be a detail-oriented thinker and communicator, be proficient in data entry and adept at working within online systems and maintain a high-level of accuracy. Works with confidential and data-sensitive information requiring discretion. Responsibilities may vary as department needs evolve..Job Description Provides support as needed to Faculty Search team Review of ads and completed search forms for complianceAccess requests and other general communicationsAssist Academic Review team Review faculty dossier materialsWork w/department Faculty Coordinators and OAA staff to resolve and communicate issuesMove dossiers to next step in reviewSupport faculty employment actions Review sabbatical leave submissions for completeness and verify faculty credit balances and usage.Provide administrative support for faculty retirement tracking and Faculty Incentive Allowance Program (FIAP) documentationSubmit named professorship requests in WorkdayAssist with review of position information for the Request to Recruit (RTR) process.Provide basic administrative support and perform other duties as needed Qualifications :High School Diploma and 5-7 years of experience or an equivalent combination of education and experience required. Bachelor's degree preferred. Excellent computer skills are essential (Word, Excel, PowerPoint), with the ability to learn and master multiple administrative databases, programs and systems. Strong analytical, problem-solving, communication and organizational skills required. Must be detail-oriented. Ability to handle confidential or sensitive information in an appropriate and professional manner and to manage shifting priorities and multiple projects. Must be a team player with a collaborative working style. Experience within a College or University a plus.Application RequirementsPlease submit cover letter and resume to be considered for the position.Working ConditionsOfficePhysical EffortTypically sitting at a desk or tableJob Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$7.25 - $27.00 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.Equal Opportunity StatementThe University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.University BenefitsHealth and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.Please note that benefit eligibility is determined/based on ACA guidelines. Equal Employment Opportunity StatementThe University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Medical-School-John-Morgan-Bldg/Administrative-Coordinator--Temporary--Hybrid-Eligible_JR00114449-1Copyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-ba72b0ac28e9c6469f02ef2698e9e2f8