Administrative Generalist at Human Quality - HQP

Administrative GeneralistKey Responsibilities Scheduling & Coordination: Manage calendars schedule meetings prepare agendas take minutes and track action items. Travel & Expenses: Arrange travel/lodging process reimbursements reconcile credit cards and expense reports. Office & Vendor Management: Maintain supplies/equipment handle facility requests coordinate vendors (cleaning IT courier) manage mail and shipping. HR Ops Support: Assist with onboarding/offboarding (checklists equipment IDs/badges) maintain employee files update HRIS data help with company events. Finance Support: Process invoices and purchase orders basic reconciliations assist with budget tracking. Documentation & Communication: Draft/proof internal communications presentations SOPs and maintain shared drives/wikis. Data & Reporting: Keep trackers up to date (projects assets compliance) generate simple reports/dashboards. Compliance & Security: Follow confidentiality data-protection and safety procedures; maintain visitor logs and access lists. Project Support: Coordinate small initiatives (surveys office moves policy rollouts) end-to-end.Qualifications 2 years in administrative/operations roles (startup/SMB experience a plus). Excellent organization attention to detail and follow-through; ability to juggle multiple priorities. Strong verbal and written communication in English; comfortable interacting with executives and vendors. Proficiency with Google Workspace or Microsoft 365 (Docs/Sheets/Slides; Outlook/Excel/PowerPoint) calendar tools and expense platforms (e.g. Concur/Expensify). Comfort with collaboration tools (Slack/Teams Zoom/Meet) and cloud storage. Discretion with sensitive information and a customer-service mindset.Nice to Have HRIS exposure (Rippling BambooHR Workday) ticketing/project tools (Jira/Asana/Notion) basic Excel/Sheets skills (lookups pivot tables) and event coordination. SpanishCompetencies Organization & Time Management Service Orientation Communication Problem Solving Ownership Adaptability Teamwork Key Skills Dhcp,Front Office Management,Information Technology Sales,Field Sales,ITI Employment Type : Full Time Experience: years Vacancy: 1