Administrative Law Paralegal at SMYTH LEVENSON LLP

Job Description Job Description Job description:

Smyth Levenson LLP is a NYC real estate law firm exclusively representing property owners, developers, investors, management companies, and cooperative/ condominium boards. Our practice spans landlord-tenant litigation, DHCR and DHPD administrative proceedings, due diligence, and real estate transactions. We move fast, work closely with our clients, and hold ourselves to a high standard of responsiveness and results.

Position Overview
We are seeking a Senior Administrative Law Paralegal to support our attorneys across Housing Court litigation, DHCR/DHPD proceedings, and transactional due diligence. This is a high-volume, detail-intensive role for someone who knows New York landlord-tenant law and administrative procedure.
Core Responsibilities

DHCR & Rent Regulation

• Prepare filings for DHCR proceedings including MBR applications, rent overcharge responses, lease renewal complaints, Substantial Rehabilitation applications and other Administrative proceedings.
• Assist with Certificate of No Harassment (CONH) and DHPD applications and responses
• Research rent stabilization history and DHCR docket records.
• Draft correspondence and responses to agency inquiries
• Track regulatory deadlines and manage administrative dockets
• Due Diligence (Acquisitions & Dispositions)
• Compile and analyze rent rolls, lease abstracts, and rent stabilization registrations
• Research HPD violation history, open permits, ECB violations, and DOB records
• Review DHCR rent histories and flag overcharge exposure or deregulation issues
• Prepare due diligence summaries and closing checklists for attorney review
• Coordinate with title companies, managing agents, and opposing counsel on document collection

• Minimum 4 years of paralegal experience in NYC landlord-tenant, real estate, or administrative law
• Demonstrated experience with DHCR filings and Housing Court proceedings required
• Proficiency with NYSCEF, NYC Housing Court e-filing, HPD Online, and DOB BIS
• Strong working knowledge of the Rent Stabilization Law and Code, and DHCR Operational Bulletins
• Excellent organizational skills and ability to manage competing deadlines across a high-volume docket
• Associate's or Bachelor's degree required; ABA-approved paralegal certificate a plus
• Notary Public commission preferred