Administrative Officer II Supervisor at State of Maryland

IntroductionThe Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Officer II Supervisor position within the Division of Labor and Industry Safety Inspection program.As a member of the DLI team you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation and sick leave) becoming vested in the state pension supplemental retirement options and even joining the Maryland State Employees Credit Union.GRADE 14 LOCATION OF POSITION10946 Golden West Drive Suite 160 Hunt Valley MD 21031Main Purpose of Job This position provides functional managerial support to the program manager of the safety inspection unit of the division of labor and industry by advising recommending and delivering routine workload assignments and special analytical projects consistent with the mission of the unit in preventing injuries and to save lives. POSITION DUTIESProvides guidance to the Program Manager and Chiefs and assigns duties to clerical staff for the formulation and modification of procedural policies departmental statistical reports performance measurement criteria organizational charts and personnel records. Monitors clerical staff to ensure these duties are carried out accurately and in a timely fashion. Advises the Program Manager regarding the formulation and modification of the needs goals and objectives for each department through analysis of trends resources and projected program needs. Evaluates work flow processes to ensure appropriate and efficient procedures are implemented.Oversee the citation processing pool and associated cash-handling operations managing assignments monitoring workload distribution and ensuring timely accurate processing of citations and financial transactions. Maintain compliance with departmental policies and procedures reconcile accounts and prepare reports to ensure accountability and operational efficiency.Provides guidance direction and training in overseeing the work of the Administrative Specialists and Administrative Officers assigned to the Safety Inspection Unit. Evaluates and assess administrative performance measures and workload standards to ensure conformance with projected program goals. Supervises the day to day operations of the Safety Inspection Units administrative functions and processes. Evaluate collections process to ensure procedures are properly administered.Independently evaluates and makes recommendations to the Program Manager and Chiefs for improvement of the Safety Inspection Units business processes to ensure effectiveness efficiency and best applied practices. Evaluates and implements strategies for staff development roll-out and implementation involving new processes and procedures. Administers the development of proposals and forecasts for future growth and expansion.Coordinates inter-agency transactions and provides liaison with State agencies local government and private industry e.g. Maryland Occupational Safety and Health Maryland Central Collections Unit Procurement and DLLR Human Resources.Perform other related duties as needed/requested.MINIMUM QUALIFICATIONSEducation: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of administrative staff or professional work. Notes: 1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience. 2. Candidates may substitute the possession of a Bachelors degree from a college or university for the required experience. 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans policies rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. DESIRED OR PREFERRED QUALIFICATIONSPreference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications.Experience serving as a lead worker or supervisor for at least six monthsDemonstrated strong written and verbal communication skillsExperience using Microsoft Office Suite Google Workspace Adobe or similar software and experience overseeing or performing cash-handling or financial support dutiesLICENSES REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operators license valid in the State of Maryland. SPECIAL REQUIREMENTSAll candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.SELECTION PROCESSPlease make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.Resumesare acceptable as additional information only however the application must be completed in its entirety or it will be subject to rejection.All information concerning the qualifications including any required documentation (diploma transcript certificate etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.For positions that require Bachelor/Master Degree etc:Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information you may call International Consultants of Delaware Inc. or World Education Services Inc. 1- or .EXAMINATION PROCESSThe assessment may consist of a rating of your education training and experience related to the requirements of the is important that you provide complete and accurate information on your report all experience and education that is related to this position.***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.BENEFITSThis is a full-time permanent position and eligible for full State benefits which include:Paid holidays 12-13 per yearGenerous paid leave package (annual sick personal and compensatory leave)State Pension (defined benefit plan)Tax-deferred supplemental retirement savings plans (401(k) and 457)Comprehensive subsidized health dental and prescription plans with little to no deductibles free generic prescriptions and free preventative health servicesFlexible Spending Account plans for Health Care and DaycareState Employees Credit UnionTo learn more please click this link:STATE OF MARYLAND BENEFITSFURTHER INSTRUCTIONS Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview).Permanent State employees do not need to submit proof of Veterans status.If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit via email toPlease be sure to include your name identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATIONCompleted applications required documentation and any required addendums may be mailed to:MD Dept. of Labor-Office of Human ResourcesAttn: 25-/ (Admin Supv II/BF)100 S. Charles StreetBaltimore MD 21201The MD State Application Form can be found onlineMaryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities services and facilities without regard to race religion color sex age national origin or ancestry marital status parental status sexual orientation disability or veteran status.Required Experience:Manager Key Skills Fiscal Management,Microsoft Access,Employee Evaluation,Military Experience,Business Management,Strategic Planning,Project Management Software,Administrative Experience,Budgeting,Human Resources,Financial Management,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1