Administrative Specialist at InsideHigherEd

Job Title: Administrative Specialist Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 61656 Department FSU - Center for the Advancement of Human RightsResponsibilities Responsible for providing direct administrative support for the department. Provides reception and clerical duties, but in addition, is in charge of screening cases and informing potential clients of required documentation needed to file for immigration relief. Maintains an adequate stock of office supplies. Assists with using common spaces to promote faculty and student work. Responsible for functions related to department travel, updates, and advises department on policies. Creates department travel requests, assists with booking accommodation, and processes expense reports for faculty and guest travelers. Research, interpret, and advise the department on any travel policy updates. Maintains a Travel card for departmental travel purchases.Manage departmental HR functions to include completing new hire paperwork, submitting electronic personnel action forms, one-time payment forms, and dual comp forms. In addition, processes stipend/scholarships for students through the FS4U system.Responsible for functions related to Purchasing following Procurement policies and procedures as necessary to keep the departments operational with regard to office supplies, equipment, and services rendered by outside vendors. In addition, responsible for creating blanket purchase orders and internal purchase orders. Interprets and advises the department on purchasing policies and updates.Assists with Center for the Advancement of Human Rights clients to include the completion of adjustment of status forms for refugee clients and victims of crimes, applications for TPS and DACA recipients, and completes translations of key documents to be included in the applications. Supports department with event logistics including assisting in making reservations and working with vendors as well as providing day-of event support. Prepares the events by compiling relevant information and assembling physical documents for distribution to participants.Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)Preferred Qualifications Familiarity with immigration forms.Ability to speak, read, and write Spanish fluently.University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!Learn more about our university and campuses.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.