Administrative Services Manager I Fleet Services at Pima County

Job Description SummaryDepartment - Fleet ServicesJob DescriptionOPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLYJob Type: Classified Job Classification: 5394 - Administrative Services Manager I Salary Grade: 13Pay RangeHiring Range: $59675 - $71614 AnnuallyPay Range: $59675 - $83553 AnnuallyRange Explanation:Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.Pay Range is the entire compensation range for the position.The Administrative Services Manager I manages plans and coordinates the administrative or support operations or services of a department or specific operating of assignment may include but are not limited to budget finance purchasing and warehouse management personnel and training and safety or other administrative or support functions. This classification is distinguished from the Administrative Services Manager II classification which has greater managerial breadth and additionally is responsible for multi-functional work unit(s) and supervision of professional staff and work unit supervisors.Essential Functions:As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.Manages and administers and plans administrative or support services or operations including fiscal and general administrative functions as they relate to area of assignment;Manages administers and coordinates internal services or support functions for a department or specific functional unit;Manages the acquisition storage and distribution of supplies and equipment to support unit or department activities;Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules regulations or related materials for impact on unit division or department management or operations and recommends changes to management;Develops and implements new procedures for both short- and long-term plans to improve efficiency productivity and operating economy of areas of assignment;Provides input to and assists in the development and design of automated information systems;Coordinates the collection reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;Oversees the development submission maintenance and archiving of County/state/ federal-mandated reports forms and records;Directs formal training and development programs for assigned staff County employees or community or public interest groups;Supervises trains and evaluates support staff and coordinates the activities of area of assignment;Reviews work of staff to ensure accuracy of documents and adherence to policy;Represents the department/division by interacting with various County federal and state departments agencies private industry contractors and public committees to assist in accomplishing department and unit goals.Minimum Qualifications:Bachelors degree from an accredited college or university with a major in public or business administration/management or a related field as determined by the department head at the time of recruitment AND three years of experience in public or business administration or in a related field.(Relevant experience and/or education from an accredited college or university may be substituted.)OR:Four years of professional level experience within Pima County in a related field as determined by the department head at the time of recruitment.Qualifying education and experience must be clearly documented in the Education and Work Experience sections of the application. Do not substitute a resume for your application or write see resume on your application.Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):Minimum five (5) years within the last eight (8) years of professional administrative experience working in a public agency.Minimum five (5) years within the last eight (8) years of experience analyzing data preparing reports and specialized documents.Minimum three (3) years of experience processing confidential and sensitive department and personnel information.Minimum two (2) years of experience in financial reporting accounting principles and budget analysis preparation.Experience as a database system administrator.Experience in fleet operations including asset lifecycle regulatory compliance utilization telematics and support for vehicle and equipment acquisitions.Selection Procedure:Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information:Licenses and Certificates:Valid driver license is at time of application.ValidAZdriver license is at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.Working Conditions: Working conditions will be determined by the position.EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.Required Experience:Manager Key Skills Electro Mechanical,Instrument Maintenance,Adobe Dreamweaver,Document Control Management,E-Commerce Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 59675 - 71614