Administrative Services Supervisor (Park Operations) at BREC Recreation And Park Commission for the Parish of East Baton Rouge

General SummaryThe Administrative Services Supervisor coordinates and supervises administrative and Clerical support for the Park Operations Department; coordinates and tracks all recordkeeping paperwork flow and maintenance tracking operations for the department. Coordinates general office management for Park Operations.Requirements and Job SpecificationsEducation Required: High School diploma or equivalentandVo-Tech school diploma or Associates degree.Area of Study (major) Required: Business Administration Public Administration or closely related.Certification(s) Required:N/ALicense(s) Required:N/AYears Relevant Work Experience:Three (3) years related experience in an office setting or providing administrative support. Equivalent combination of education and experience will be considered.Knowledge Skills and Abilities:Knowledge of administrative and clerical procedures and systems such as accounting word processing managing files and records designing forms and other office procedures and terminology.Good math skills with attention to detailGood interpersonal/organizational/telephone skillsHigh in customer service skills; ability to deal with the public with tact and courtesySkill in using a computer including software applications (Outlook MS Suite to include excel Word PowerPoint etc.)Skill in oral and written communication with tact and diplomacyMust have a positive attitude with the willingness and desire to learn new skillsAbility to plan train and supervise the work of subordinatesAbility to prepare clear and concise correspondence oral and written reportsAbility to adjust to changing work demands procedures technology and/or prioritiesAbility to listen to understand and follow moderately complex written & verbal instructionsAbility to make minor decisions in accordance with established policy procedures & regulationsSkill in the use of basic office equipment (computer fax machine copier printer phone etc.)Ability to quickly learn BREC policies and proceduresAbility to manage and resolve conflicts with coworkers and/or customersAbility to manage large volumes of information and dataAbility to establish and maintain effective working relationships with employees and the general publicFunctions and DutiesEssential Functions and Job Duties:Assists Director and Asst. Directors with administrative needs as required.Organizes department paperwork and communications flow.Oversees data entry from various shops within Park Operations.Coordinates inter-office mail route.Analyses accuracy of department paperwork and invoicesCoordinates with other departments to ensure accuracy and timeliness of paperwork flow.Supervises evaluates and trains clerks and admin asst. 1.Coordinates office supply purchase for Park Operations shops.Maintains and supervises payroll preparation.Collects and compiles data from other shops.Communicates with the public and other departments.Maintains onsite personnel records.Maintains onsite files for all parks.Prepares memos reports and correspondence for the Assistant Directors and Director.Maintains inventory for Park Operations.Serves as intradepartmental computer administrator for software programs used by Park Operations.Works directly with the finance department to ensure invoices are paid properly and timely.Other duties as assigned.This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.Supplemental InformationFull time typically 8 hours a day 5 days a week; lunch break daily.Resumes willnotbe accepted in lieu of a completed application. Youmust include all relevant education and experience on your official BREC online applicationor it will be deemed incomplete and you will be ineligible for this vacancy.Complete each section of this application (i.e. work experience education etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement. An offer of employment is contingent on passing a pre-employment criminal background check Motor Vehicle Records check drug screen and physical. If you have any questions or concerns please emailor call .Required Experience:Manager Key Skills Airside Operations,Cathodic,Marketing & Sales,General Services,Advocacy,Infrastructure Development Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 40809 - 65291