Administrative Support Assistant at DAP Health

Job Details DAP Health Sunrise - Palm Springs CA Full Time $21.00 - $23.17 Hourly Admin - ClericalDescription At DAP Health we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider we deliver compassionate high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health wellness programs and beyond with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate innovative organization dedicated to making a meaningful impact in the lives of those we serve. If youre looking for a dynamic and purpose-driven environment we invite you to explore the opportunity to contribute to our mission.Job SummaryUnder the direction of the Chief Information Officer (CIO) the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology Finance Contracts and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams managing daily operations coordinating schedules and streamlining workflows to ensure the smooth functioning of a dynamic cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications requesting and organizing certificates of insurance and maintaining accurate tracking of communications and documentation related to reportable property casualty and auto claims and incidents. Additionally this role supports the Finance Contracts Administrative and IT teams with ordering office supplies.The ideal candidate will work independently handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners delivering high-quality support across multiple departments.Supervisory Responsibilities: NoneEssential Duties/Responsibilities Provide high-level administrative support including calendar management meeting coordination and day-to-day operational tasksPrepare format and distribute reports presentations and correspondence for internal teams and organizational stakeholdersSupport project tracking by monitoring task completion and compiling progress updates for internal reportingProcess and submit pre-approval forms distribution requests quotes and invoices in accordance with organizational policiesReview assess route and respond to correspondence ensuring timely follow-up and resolution of action itemsAct as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchangeCoordinate logistics for departmental meetings trainings and special events including scheduling materials and setupRespond to inquiries from administrative and clinical staff as well as external stakeholders with professionalism and efficiencyCollaborate with cross-functional teams to support the integration and alignment of administrative operations across the organizationAssist with reconciliation of company credit cards as neededSort and distribute incoming and outgoing mail daily across all departments and manage courier servicesMaintain and track usage of the campus postage machine including oversight of the postage logOrder and manage departmental supplies through the DAP Ordering PortalPerform other duties as assigned to support departmental and organizational needsQualifications Required Skills/AbilitiesExceptional organizational skills with the ability to manage multiple priorities and tasks efficientlyOutstanding written and verbal communication skills with a professional and approachable demeanorProficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other relevant software toolsAbility to operate standard office equipment including fax machines copiers scanners and computersHigh attention to detail with strong accuracy in data entry and document managementProven ability to maintain confidentiality and handle sensitive information with discretionStrong analytical and problem-solving skills; capable of working independently and collaborativelyDemonstrated professionalism in interactions with diverse groups including clinical teams board members and external partnersEducation and ExperienceAn associate degree or higher in business administration or a related field is preferredMinimum of 2 years of experience in an administrative or clerical role preferably within a healthcare or non-profit organization environmentProven track record of supporting executive staff in a fast-paced settingExperience with scheduling coordinating meetings and managing calendars for multiple stakeholdersFamiliarity with IT terminology and systems is a plusWorking Conditions/Physical RequirementsThis position is on-site at the DAP Health Sunrise locationThis job operates in an office setting and requires frequent times of sitting standing repetitive motion and talking Ability to lift up to 24 pounds Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1 Hourly Salary Salary: 21 - 23