Administrative Support Manager, Stuckeman School of Architecture and Landscape Architecture at The Pennsylvania State University

APPLICATION INSTRUCTIONS:CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.If you are NOT a current employee or student please click Apply and complete the application process for external applicants.Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants. POSITION SPECIFICSThe Stuckeman School of Architecture and Landscape Architecture at Penn State invites applications for the position of Administrative Support Manager. This critical leadership role provides high-level administrative oversight and support to ensure the efficient operation of the School which includes the departments of Architecture Graphic Design and Landscape Architecture.Position OverviewReporting directly to and supporting the Schools Director the Administrative Support Manager is responsible for managing daily operations supervising administrative staff coordinating events and supporting strategic initiatives.The Administrative Support Manager will utilize proactive problem-solving along with exceptional organizational and collaboration skills to complete this positions responsibilities which include but are not limited to:Lead and supervise administrative staff and part-time employeesPerform complex and confidential administrative dutiesProvide administrative support to the Schools Director on matters such as complex projects events and programs.Coordinate communications and logistics for the Stuckeman School Advisory Board and collaborate with the Colleges Office of Development and Alumni Relations.Provide calendar support to the Director and School.Manage building access and coordinate facilities and equipment needs in collaboration with the Colleges Facilities Office.Compile and analyze data for a variety of reports grants contracts programs and internal assessments.QualificationsDemonstrated experience working with administrative leadership preferably in an academic or similarly complex environmentExcellent proficiency with Microsoft Office 365 including Microsoft TeamsExcellent communication organizational and interpersonal skillsOutstanding attention to detail and a commitment to accuracy and confidentialityAbility to manage multiple tasks on schedule to meet designated timelinesAbility to work collaboratively with stakeholders and navigate conflict resolution; inclusive and respectful when working with othersPossess analytical skills and problem-solving skillsFamiliarity with Workday and SIMBA (Penn States System for Integrated Management Budgeting and Accounting) is preferred.MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelors Degree
8 years of relevant experience includes 3 years of supervisory experience; or an equivalent combination of education and experience accepted
Required Certifications:
NoneAdditional Information:The College of Arts and Architecture supports flexible work arrangements when feasible and aligned with the needs of the unit and the responsibilities of the position. Questions about flexibility or remote work can be addressed with the hiring manager during the interview process.This is an excellent opportunity to join a creative and collaborative environment at one of the nations leading schools for Architecture Graphic Design and Landscape Architecture.BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITSThe salary range for this position including all possible grades is $51000.00 - $74000.00.Salary Structure - Information on Penn States salary structurePenn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Federal Contractors Labor Law PosterPA State Labor Law PosterPenn State PoliciesCopyright InformationHotlinesRequired Experience:Manager Key Skills Joomla,Customer Support,Interior Fit-Out,Client Services,Architecture Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 51000 - 74000