Administrative Support Specialist at The University of Oklahoma

Required Education and Experience:High School diploma or GED AND:12 months office clerical or administrative support experience.Skills:Working knowledge of office proceduresGeneral office and customer service skillsWorking knowledge of Microsoft Office Suite (Outlook Excel and Word)Must be detail oriented for accuracy of data and informationHighly organized and able to handle multiple projects and deadlinesAbility to complete tasks in an efficient and timely mannerAbility to multitask and meet deadlines in a timely mannerAbility to work in stressful situationsAbility to communicate well and build rapport with students faculty and staffAbility to work independently and as a team playerCertifications: NoneAdvertised Physical Requirements:Physical:Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand stoop bend and reach.Environmental:Standard office environment.Departmental Preferences:Experience working in higher educationExperience with university systemsSupervision:No supervisory dutiesSpecial Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.The Academic Success Center (ASC) promotes undergraduate retention and persistence effortsthrough data-informed student success initiatives including tutoring services course assessment andplacement faculty and peer mentoring college transition courses and student leadership university-wide student success unit endeavors to cultivatesupport and celebrate academic excellence for studentsacross all disciplines at the University of Administrative Support Specialist offers administrative support to the Associate Provost Office of the AcademicSuccess Center.Essential Duties:Under direct supervision performs entry-level administrative support-oriented job duties to include but not limited to resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing report preparation and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.Assists with front desk coverage and student support in the Academic Success CenterServes as a point of contact for student inquiries including scheduling and appointment assistanceServes as a contact person for employees or the outside public this includes answering questions provides information and handles complaints for internal and external customersServes as a liaison with offices on and off campusSchedules various appointments for office personnel and ensures administrative details are completedReceives incoming calls for the office and refers calls to appropriate personnelRecords messages or responds to caller with routine informationMonitors and orders supplies for the officeMay sign associate forms as authorized by the supervisorReviews and responds to routine correspondencefor the office personnel and sometimes in the name of the supervisorDrafts replies to such correspondence with minimal instructionPrepares various reports such as office supply expenditures and student or resident rotation schedulesDistributes various forms of information to office personnel such as mail or newslettersOversees data and record maintenance to include but not limited to student files inventory personnel and other office filesMaintains office files that may be of a confidential nature such as personnel informationDistributes various forms of information to office personnel such as mail or newslettersDevelops informational and promotional materialsAssists with website social media and newsletters as neededSchedules and attends events and meetingsPlans coordinates and expedites special activities or projects that require specialized training or creative thought.Performs various duties as needed to successfully fulfill the function of the positionRequired AttachmentsDocuments required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!Required Experience:IC Key Skills Children Activity,Access Control,Human Resources Administration,Government,Actuary,Hydraulics Employment Type : Full-Time Experience: years Vacancy: 1