ASAP2TEACH Program Administrative Associate V at Texas A&M _ San Antonio

Job TitleASAP2TEACH Program Administrative Associate VAgencyTexas A&M University - San AntonioDepartmentDepartment Of Educator & Leadership PreparationProposed Minimum SalaryCommensurateJob LocationSan Antonio TexasJob TypeStaffJob DescriptionThe ASAP2TEACH Program Administrative Associate V is responsible for maintaining office records including faculty and student files purchasing and budgeting; travel requests and vouchers; grant data and faculty related information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners or stakeholders; taking meeting minutes; and compiling reports that may be required by university grant administration or external agenciesThis is a grant funded position. Grantfunded positions are time-limited and are contingent upon sufficient grantfunding. Responsibilities:Maintains records related to the activities of the grant.Budgetary Processes.Screens calls and make appointments for the Project Director.Handles correspondence and prepares reports.Maintains office equipment and assists in acquiring supplies.Maintains active files and assists in the processing of related program information.Assists with correspondence and maintenance of hiring files.Assists in the preparation of travel requests and vouchers.Prepares workload reports.Verifies schedules.Performs other duties as assigned.Education and Experience:High school diploma or higher in related field.Five (5) years of related experience.Knowledge Skills and Abilities:Knowledge of word processing spreadsheet and database applications.Knowledge of accounting and budgeting for the department.Ability to multitask and work cooperatively with others.Excellent written communication analytical interpersonal and organizational skills.Ability to work in a high-stress environment.Ability to work with sensitive information and maintain confidentiality.Ability to work independently once given a project.ApplicantInstructions:Please make sure to provide the following documents:Cover LetterResume/ CVProfessional ReferencesFor detailed instructions on how to apply for any position on our website please use the following link: of Employee Benefits: A&M University-San Antonio values community engagement and encourages applicants who are committed to advancing the well-being and prosperity of our communities.Please ensure that all required documents are uploaded prior to submitting the application. Oncetheapplication is submitted no changes or revisions can be made. If you have issues with adding documentstoyour application please contact HR at .In compliance with ADA if accommodations are needed for the application process please contact HR at .All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.Required Experience:IC Key Skills Crisis Management,Microsoft Word,Office Experience,Conflict Management,Constant Contact,Microsoft Powerpoint,Research Experience,Salesforce,Administrative Experience,Public Speaking,Google Suite,Writing Skills Employment Type : Full-Time Experience: years Vacancy: 1