Assistant Director, Event Services at Tarleton State University

Job TitleAssistant Director Event ServicesAgencyTarleton State UniversityDepartmentConferencing & EventsProposed Minimum SalaryCommensurateJob LocationStephenville TexasJob TypeStaffJob DescriptionTarleton State University a distinguished Doctoral National Comprehensive University invites applications for the position of Assistant Director Operations in the Department of Conferencing and Events. As part of a vibrant academic community dedicated to excellence in teaching research and service this role offers the opportunity to contribute meaningfully to a university that values innovation collaboration and inclusive growth. Join us in advancing knowledge and transforming liveson campus and beyond. Tarleton State University continues to grow its impact across Texas with four distinct campuses located in Stephenville Fort Worth RELLIS-Bryan and Waco along with a robust online community that extends our reach even further.At the heart of it all is Stephenville where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community Stephenville provides a vibrant and welcoming atmosphere.No matter where youre locatedon campus or onlineyou are part of a mission that transforms lives and makes a difference across the state of Texas and beyondThe Assistant Director of Event Services supports the planning coordination and execution of university events that advance institutional priorities enhance campus life and strengthen the Tarleton State University brand. This position collaborates across departments to deliver high-quality experiences for students alumni donors and the broader community. The Assistant Director assists in managing the daily operations of the Events Office and serves as a key partner to the Director of Scheduling & Events and supports Campus Operations. Serves as Campus Security Authority (CSA). Position is located on the main Tarleton State Campus in Stephenville Texas with in-office work hours Monday to Friday from 8AM to 5PM or as work requirements indicate which may include work hours beyond business hours weekends and holidays.Responsibilities:Event Planning & CoordinationOversee the design and execution of mid-level university events such as Military Ball Rodeo Hall of Fame Athletic Hall of Fame Oscar Ps etc. Oversee event timelines setup diagrams run-of-show documents and staffing plans to ensure smooth execution. Coordinate with internal and external partners including Facilities Marketing & Communications Dining Services and University Police to ensure event success. Manage vendor relationships contracts and budgets for assigned events.Operational ManagementSupport day-to-day operations of the Scheduling & Events Office including supervision of event staff and student workers.Assist with the development of operational policies event guidelines and reservation procedures within 25Live.Monitor campus facilities and spaces for readiness functionality and event appropriateness.Serve as on-site manager for high-profile events ensuring adherence to safety branding and protocol standards.Collaboration & CommunicationLiaise with university departments to ensure consistent communication clear expectations and alignment with institutional goals.Assist with briefing materials event scripts and VIP coordination in partnership with internal departments. Participate in cross-campus committees and working groups to improve event planning and scheduling processes.Administrative & Strategic Operation SupportTrack event metrics evaluate success and identify areas for improvement. Support the Director with annual reports budget tracking and project timelines.Contribute to staff training student development and professional growth initiatives within the office.Acts as a representative of Campus Operations and as a valued member of Tarleton State as part of the Texas A&M System and performs other duties as assigned including providing oversight for Fort Worth events.Minimum Qualifications:Required Education & Experience:Bachelors degree in applicable field or equivalent combination of education and experience.Six years of related experience.Required Knowledge Skills and Abilities:Demonstrated ability to work with multiple stakeholders to create a culture of service and continuous improvement.Strong management motivational & organizational skills.Ability to work cooperatively and harmoniously with others.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Ability to communicate effectively and articulately in both oral and written communication while considering multiple perspectives and competing interests.Strong problem-solving analytical and organizational skills with the ability to manage several assignments simultaneously and prioritize effectively in a rapidly changing environment.Ability to be accountable responsible and dependable member of the Campus Operations team.Ability to work flexible hours and extended schedules to support events and duties that take place outside normal operating hours.Preferred:Six or more years of experience in event coordination project management or related field.Experience with university events or large-scale productions.Proficiency with 25Live Microsoft Office Suite and project management software.Supervisory experience with full-time staff or student workers.Experience in hospitality and event management.Compensation & BenefitsSalary: Commensurate with experienceSalary Range:The target base annual salary range is $72870 up to $103481 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.Application Procedure:During the application process applicants have one opportunity to enter the requested information upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via Submit action.Employment applications must include:Completed online applicationCover Letter / Letter of Interest addressing qualificationsCurriculum Vitae or ResumeAt least 3 current professional references and their full contact informationApplications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. See resume is not an acceptable entry in the job application. Incomplete applications will not be considered.All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.Required Experience:Director Key Skills Computer Hardware,Sales Experience,Marketing,Public Relations,Catering,Fundraising,Hospitality Experience,Financial Acumen,Nonprofit Management,Event Planning,Events Management,negotiation Employment Type : Full-Time Experience: years Vacancy: 1