Assistant Registrar at InsideHigherEd

Job Title: Assistant Registrar Location: Georgia Gwinnett College Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 293058 About Us Since our founding in 2005, Georgia Gwinnett College (GGC) has been dedicated to providing an exceptional educational experience to our students. At GGC, we believe that our students' success is our success, and we are committed to creating a culture that supports and uplifts them throughout their academic journey.As a member of our faculty or staff, you will become part of a dedicated and passionate community of educators and professionals. Together, we work towards a common goal of empowering our students to achieve their full potential, both academically and personally. We take pride in our student body, which represents a multitude of backgrounds, perspectives, and experiences. Whether you are involved in teaching or providing essential services, your contribution will make a significant impact on the lives of our students and the broader community.In addition to our commitment to student success, we also value the well-being and professional growth of our employees. We offer a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.Located in the thriving community of Gwinnett County, GGC offers a rich cultural and social landscape that enhances the overall college experience. Our backdrop is a beautiful, modern 260-acre campus located just 30 miles northeast of downtown Atlanta. Our students and employees benefit from the close proximity to various local amenities, including shopping, dining, entertainment, and outdoor recreational opportunities. This vibrant community serves as an extension of our campus, providing a stimulating environment for personal and professional growth.Join GGC and become part of a dynamic team that plays a pivotal role in shaping the lives and celebrating the achievements of our students. Together, let's make a positive impact and empower the next generation of leaders.Job Summary The Assistant Registrar for Records plays a key leadership role within Registration Services, overseeing all aspects of student academic records management at Georgia Gwinnett College. This position ensures the integrity, accuracy, and compliance of student data and supports institutional processes related to registration, degree progress, curriculum management, and course scheduling. The Assistant Registrar supervises staff responsible for student records maintenance, DegreeWorks degree audit encoding, curriculum and catalog updates within the college¿s ERP system, the academic course schedule, and graduation processing. This position also coordinates NAIA athletic eligibility certification and works closely with Academic Affairs, Advising, Athletics, and other campus offices to support student success and institutional compliance.Responsibilities Oversee the maintenance and accuracy of all student academic records, ensuring compliance with FERPA and institutional policies; develop and implement efficient, secure, and compliant processes for student record creation, updates, and archival; supervise staff responsible for transcript processing, grade changes, and academic standing; maintain quality control and data integrity across the ERP and integrated systems.Manage and oversee the DegreeWorks system, including scribing, maintenance, and testing of degree requirements; ensure degree audits accurately reflect approved curriculum and program structures; supervises and provides guidance to the individual responsible for managing the graduation application process and degree conferral; oversees and ensure timely and accurate review of graduation applications, degree evaluations, and the posting of degrees; collaborates with Advising, Academic Affairs, and IT to improve degree audit and graduation processes to enhance student success and operational efficiency.Coordinate curriculum updates and implementation in the ERP system, ensuring accuracy and alignment with approved curriculum changes; oversees annual catalog updates and ensure data consistency across all systems (ERP, DegreeWorks, and catalog software); partners with Academic Affairs and faculty governance committees to ensure timely and accurate publication of program information.Manages the course scheduling process each term in collaboration with academic departments and the Registrar; oversees data entry, updates, and adjustments to the class schedule to optimize classroom utilization and meet student needs; ensures scheduling timelines and policies are clearly communicated and followed across departments.Coordinates academic certification for student-athletes in compliance with NAIA eligibility requirements; reviews and verify academic progress, enrollment status, and GPA calculations for student-athletes; collaborates closely with the Athletics Department, coaches, and the Faculty Athletics Representative to ensure timely and accurate certification; maintains current knowledge of NAIA rules and regulations and support institutional compliance efforts.Supervises and mentors staff responsible for records, curriculum, scheduling, degree conferral and DegreeWorks functions; provides training, guidance, and professional development opportunities to enhance staff effectiveness and service quality; fosters a collaborative and student-centered service culture within the Registrar's Office; serves as a key liaison between the Registrar's Office, Academic Affairs, IT, Athletics, Advising, and other campus units; participates in cross-campus committees, system implementations, and process improvement initiatives; supports ERP upgrades, system testing, and policy development related to records, registration, and curriculum management.Performs other duties as assignedRequired Qualifications 4 Year / Bachelor's DegreeFive years of related experienceAt least one year of supervisory experience; this can include include coaching, mentoring, training, or performance management of professional staff.Preferred Qualifications Graduate DegreeMinimum of five years of experience in student records, registration, academic services, or a similar higher-education administrative function.Experience maintaining student academic records in compliance with FERPA and institutional policies.Experience working with ERP systems (e.g., Banner, Colleague, PeopleSoft) for records, registration, curriculum, or degree auditing functions.Experience with degree audit systems such as DegreeWorks, including scribing, testing, or maintaining degree requirements.Experience supporting or managing processes related to graduation applications, degree evaluations, and degree conferral.Experience collaborating with academic departments and administrative units to support registration, curriculum, scheduling, or student success initiatives.Experience ensuring data integrity, accuracy, and quality control across integrated student information systems.Experience coordinating curriculum updates, catalog changes, and program information across ERP and catalog systems.Experience managing or supporting course scheduling processes, including classroom utilization and schedule optimization.Experience working with athletic eligibility certification, particularly NAIA rules, progress standards, and reporting.Proposed Salary 56,800 - 71,000Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.Knowledge, Skills, & Abilities Strong organizational and time-management skills, with the ability to prioritize work and meet deadlines.Knowledge of academic records management practices aligned with regulatory requirements and institutional procedures.Knowledge of state and federal regulations, including FERPA and related compliance expectations.Knowledge of international transcript evaluation processes and standards.Strong interpersonal communication, relationship-building, and customer service skills for working with faculty, staff, students, and external stakeholders.Skilled in verbal and written communication, including documentation, procedural writing, and cross-departmental communication.Ability to analyze and interpret student data, academic records, and compliance requirements.Ability to perform administrative and managerial functions, including planning, process development, and team leadership.Ability to supervise, train, and develop staff and foster a cooperative, student-centered work environment.Ability to maintain confidentiality of sensitive academic records and information.Ability to provide professional guidance and counsel to campus constituencies.Knowledge in the maintenance of academic records in accordance with regulatory requirements and internal proceduresKnowledge of applicable state and federal lawsKnowledge of international transcript evaluationsSkills in organizational and time managementSkills in verbal and written communicationsSkills in interpersonal communications and relationship buildingSkills in analysis of dataAbility to follow college regulations and proceduresAbility to perform administrative and managerial functionsAbility to prioritize work and meet deadlinesAbility to supervise and train staffAbility to foster a cooperative work environmentAbility to maintain confidentiality of records and informationAbility to provide professional direction, guidance and counsel to a wide range of constituenciesAbility to establish a standard of professionalism by providing high quality customer services to both the general public as well as students, faculty and staffUSG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Conditions of Employment Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Gwinnett College (GGC). Eligibility of employment is determined by GGC in its sole discretion, and includes but is not limited to confirmation of credentials and employment history reflected in your application materials; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are subject to the applicable federal laws, state laws, statutes, rules and regulations of this institution, and to the bylaws and policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.Equal Employment Opportunity Georgia Gwinnett College is an equal employment, equal access, and equal opportunity employer. It is the policy of Georgia Gwinnett College to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).For individuals requiring disability-related accommodations for participation in any event including the application, interview process, or to obtain print materials in an alternative format, please contact HR at (678) 407.5746 or email [email protected] Check Position of Trust + EducationOther Information Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Georgia is an open records state.