Associate Director, Facilities Management at University of Florida

Classification Title:ASO DIR Facilities OperationsClassification Minimum Requirements:Masters degree in an appropriate area and four years of relevant experience; or a bachelors degree in an appropriate area and six years of relevant experience.Job Description:Provide strategic leadership and direction for departmental minor and major construction projects through planning design construction and post occupancy Direct and lead selection process for design professionals construction management firms and other vendors; includes creating bid documents managing pre-bid meetings and organizing pre-construction and pre-design meetingsDevelop scopes of work and budgets for new construction renovations and maintenance projectsProvide oversight and inspect all phases of construction of projects providing technical architectural and engineering guidance to construction trades; assist in the evaluation and approval of shop drawingsResponsible for quality assurance quality control and building inspections for construction related projectsSupervise self-performed construction and renovation projects; schedule vendors and collaborate on project timelines provide continuous inspections and guidance to contractors ensure compliance with appropriate regulations standards and building codesCollaborate in bid process for construction contracts reviews and management of construction activities including contractors schedule RFIs submittals contract compliance change order requests commissioning punch list items and enforcement of warranty period; Ensure cross-functional coordination among departments and effective communications as requiredManage project budgets; provide planning budget estimates for potential future projectsDevelop and coordinate annual facility assessments utilizing industry standardsResponsible for annual review and update of Housing construction and design standards and policies; coordinate with internal and external units to update and implement standardsOrganize and review construction documents for new construction remodeling renovation and equipment replacementEnsure compliance with University standards University Planning Design and Construction guidelines housing construction standards and policies procedures and regulations related to area of responsibilityDevelop reports associated with current and historical project costs and general use of facility spaces and equipmentDevelop manage and oversee contractual agreements with vendorsEnsure project documentation is accurate current and updated timely to proper university systems (e.g. Autodesk Construction Cloud Project Tracker)Responsible for general facility management and strategic planning for residential facilitiesCollaborate in the development and management of long and short-term projects ensuring alignment with Housing and Campus master plans; advise on project needs and prioritiesRecommend strategic repairs replacements and renovations for infrastructure facilities or equipmentCoordinate with internal stakeholders to identify needs for maintenance renovation and new construction projectsServe as liaison to the State Fire Marshal and Environmental Health and Safety (EH&S) for annual and semiannual inspectionsCoordinate with campus partners for support with utility installs utility outages and upgradesMaintain departmental architectural drawings and facility schematics to include physical and electronic documentationAssist with emergency operations and preparedness for residential facilitiesResponsible for supervision of staff and management of general administrative dutiesProvide leadership in establishing goals work priorities and outcomesSupervise staff and manage administrative functions including Human Resource compliance payroll approval and performance review processes.Responsible for budget planning management and oversight for areas of responsibilityResponsible for developing maintaining disseminating and enforcing policies procedures and guidelines for areas of responsibilityInterpret and ensure compliance with departmental and University policies guidelines and other relevant regulationsEnsure compliance with safety standards and Occupational Safety and Health Administration (OSHA) and Americans with Disabilities Act (ADA) regulations at all timesManage technology information systems and corresponding data utilized in area operations and departmental processesServe in rotation as senior consult for after-hours response; respond to emergencies for area of responsibilityResponsible for departmental fleet management of all state vehiclesProvide oversight to departmental utilization maintenance repair replacement and disposal of fleet vehiclesDetermine safety of vehicles and operation for useOversee regular and preventative maintenance of all vehiclesDevelop reports handle special projects tasks and other duties as assignedServe on Division of Student Life or University of Florida committees as neededServe as a member of the Departmental leadership teamOperates state vehicles Expected Salary:$90000 -95000 annually; In addition the University of Florida offers a very competitive benefits package. Learn more by visiting: Qualifications:Masters degree in an appropriate area and four years of relevant experience; or a bachelors degree in an appropriate area and six years of relevant experience.Preferred:EXPERIENCE & KNOWLEDGE: Certified general contractor license or certified building contractor licenseWorking knowledge of Florida state building codes and other relevant codes and standards (e.g. Florida Fire codes NEC NFPA ADA)Minimum four years of full-time supervisory experience leading a high performing teamTen (10) years of experience and general working knowledge of multiple skilled trades and building construction and designSolid background in mechanical electrical plumbing (MEP) and building control systemsUnderstanding of construction construction contracts building and life safety codes and environmental requirements related to constructionExperience assisting Request for Qualifications (RFQ) and Request for Proposal (RFP) processesExperience contributing to planning efforts associated with construction preventative maintenance facility operations or project managementExperience working with budgets and financial proceduresExperience developing and implementing preventive maintenance programs or managing deferred maintenanceKnowledge of design and construction project deliverySKILLS:Demonstrated proficiency with computers and basic software applications (e.g. work order management systems Microsoft Office)Proficient in the use of CMMS Systems Microsoft Project Bluebeam and Autodesk applications including ACC and RevitRead and interpret multi-discipline construction drawings and specificationsEffectively communicate complex information to various stakeholdersDemonstrated attention to detail professionalism dependability and timelinessDemonstrated customer service and interpersonal skillsABILITIES:Ability to remain discreet and respect the privacy of residents tenants and/or guests.Demonstrated ability to function effectively in a fast-paced environment with frequent interruptionsDemonstrated ability to handle multiple projects or tasks simultaneouslyDemonstrated ability to understand interpret and apply rules regulations policies and proceduresDemonstrated ability to work as part of a team in a multifaceted environmentSpecial Instructions to Applicants:In order to be considered you must upload your cover letter résumé and professional references.Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required:NoRequired Experience:Director Key Skills Portfolio Management,Wealth Management,Financial Services,Hybris,Microsoft Word,Banking,Cash Management,Data Management,Microsoft Powerpoint,Securities Law,Microsoft Excel,Internet Of Things Employment Type : Full-Time Experience: years Vacancy: 1 Yearly Salary Salary: 90000 - 95000