Associate Director for Grounds, Landscape, and Recycling at InsideHigherEd

Job no: 553233Work type: Management (MPP)Location: San JoséCategories: MPP, At-Will, Full Time, Trades, On-site (work in-person at business location) Job SummaryReporting to the Senior Director for Maintenance and Operations and working under general direction, the Associate Director for Grounds, Landscape, and Recycling provides strategic leadership and administrative oversight for all campus grounds, landscaping, irrigation, and outdoor recycling services in Facilities Development and Operations (FD&O). The incumbent establishes service standards, policies, and fiscal controls, and ensures compliance with University, CSU, and regulatory requirements. Responsibilities include budget development and forecasting, vendor/contract administration, safety and risk management, regulatory compliance, and enterprise-level reporting.The Associate Director is responsible for maintaining University outdoor environment including campus grounds service levels in alignment with university beautification expectations. This position also integrates university-wide sustainability initiatives into grounds operations, including AASHE STARS reporting, CSU carbon neutrality goals, and campus water conservation targets. The role directs implementation of ecologically managed landscape practices such as organic land care, integrated pest management, use of native and drought-tolerant plantings, soil health and regenerative practices, and sustainable stormwater management infrastructure.The Associate Director stewards cross-departmental initiatives with the Office of Sustainability, Utilities Distribution, Environmental Health and Safety, Planning, Design and Construction, and Athletics, providing oversight through an Assistant Manager for Division I athletics grounds. Supports the use of campus grounds as a ‘Living Laboratory’, collaborating with faculty, students, and the Office of Sustainability to integrate academic research, applied projects, and educational opportunities into grounds operations while maintaining safety and service standards.The Associate Director oversees an assigned operating budget and directs resource allocation to ensure continuity of operations with a focus on long-term sustainability. The incumbent sets standards and approves plans for maintenance schedules, performance metrics, and quality assurance programs, while holding employees and contractors accountable for execution and documentation through the FD&O work management system. The Associate Director authorizes procurement of contractors and vendors, supervises personnel management through subordinate managers, and contributes to the formulation, interpretation, and implementation of policies, procedures, and programs supporting campus grounds and recycling services.This position is part of the Maintenance and Operations unit of FD&O, which provides services to a university campus spread across five sites comprised of 167 acres, 85 buildings, and almost eight million gross square feet. Maintenance and Operations employs approximately 235 full-time permanent staff and up to nine part-time, seasonal, or contract staff. The assigned operating budget for the unit is approximately $20 million, not including funds associated with maintenance and repair projects. Key ResponsibilitiesReviews compliance reports prepared for the California Department of Pesticide Regulation and the Office of SustainabilityHolds managers accountable for timely pest management responses including insects, bees, wasps, and rodents across campus buildings and groundsSets standards and approves water-efficient irrigation strategies, including monitoring irrigation cycles, leak resolution, and irrigation schedules based on ground moisture and weather dataSets standards and governance for the campus tree care program, including policy for progressive trimming, preservation, and risk management, and holds managers accountable for executionDirects soil health and fertility programs at the policy level, including the use of compost, organic fertilizers, and regenerative soil practices, while allocating resources to support long-term soil improvementMaintains functioning of green infrastructure planning and maintenance, including rain gardens, bioswales, and permeable surfaces, to enhance stormwater management and biodiversitySupports biodiversity and pollinator habitat programs, including development of native plantings, pollinator gardens, and ecological corridors; ensures alignment with state and federal biodiversity goalsApproves work processes and resource allocation to ensure efficient completion of assignments and responsiveness to service requests, based on a prioritized deployment modelCollaborates with internal stakeholders to ensure accurate documentation of utility and landscape mapping systemsReviews and advises on deferred maintenance and major maintenance multi-year investment plans for campus groundsProvides feedback and guidance during the design phase of university projects and participates in construction phase oversight to ensure landscape standards and sustainability goals are metApproves and monitors onboarding, offboarding, and training programs developed by subordinate managers, ensuring consistency across units and compliance with University, CSU, OSHA, and Environmental Health and Safety standardsEstablishes performance expectations and accountability systems; reviews reports and inspections prepared by managers, and directs corrective action as neededProvides leadership on employee performance management and progressive discipline, resolving escalated issues in partnership with University Personnel and ensuring compliance with collective bargaining agreementsOversees labor relations participation, ensuring proper application of CSU/Union contracts; collaborates with the Associate Director on high-level labor mattersSets safety and workforce development priorities in partnership with Business and Administrative Services and Environmental Health and Safety, ensuring training programs address risk reduction, accident prevention, and regulatory complianceAdvises senior leadership on sensitive or politically complex issues, providing analysis, options, and recommendations for resolution, and ensuring unit alignment with institutional policiesEnsures unit compliance with all regulatory requirements of local, state and federal agencies having jurisdiction or authority over operational activities; to include applicable University policies and standards Knowledge, Skills & AbilitiesThorough knowledge of administrative and management techniques required to lead and oversee a comprehensive grounds and landscape maintenance program, including hardscape, ornamentals, shrubbery, trees, natural lawns, artificial turf, golf courses, irrigation systems, and ecological pest control; with responsibility for supervising an Assistant Manager and managers/leadsThorough knowledge of methods, materials, and equipment necessary for grounds and landscape maintenance, including both natural and synthetic environments, irrigation systems, pest control, and arboriculture; provides strategic oversight of an Assistant Manager who directs the development, maintenance, and sustainability of NCAA Division I athletic fieldsThorough knowledge of sustainable and organic land care practices, including international organics standards, OMRI-listed inputs, and Integrated Pest Management (IPM) strategiesKnowledge of ecological restoration, carbon-sequestering landscape practices, and biodiversity-supporting design, with ability to integrate these into long-term planningAbility to evaluate and apply professional standards from organizations such as the Sports Field Management Association (SFMA), NOFA Organic Land Care, and the Professional Grounds Management Society (PGMS)Knowledge of refuse/recycling planning and management principles, including development of operational plans, preventive maintenance programs, and quality assurance/inspection programsDemonstrated ability to interpret landscape plans and oversee complex landscape projects, ensuring alignment with sustainability and design standardsAbility to supervise and provide strategic direction to an Assistant Manager with expertise in NCAA Division I athletic facilities, ensuring athletic grounds operations meet safety, performance, and sustainability standardsDemonstrated skills in budget development, forecasting, and fiscal management, including oversight of labor and resource allocation.Knowledge of personnel management at the managerial level, including supervising managers, providing guidance on performance management, corrective discipline, and labor relations in a collective bargaining environmentKnowledge of organizational management and ability to set standards for use of the Computerized Maintenance Management System (CMMS), including monitoring reports and resource-loaded service plansAbility to maintain high standards of leadership, commitment, and professional judgmentAbility to manage multiple priorities and shifting demands, meeting deadlines and goals while anticipating and preventing crisis situationsAbility to interpret, organize, and present information in written and verbal formats to support decision-making and policy developmentAbility to communicate with constituents in a professional and respectful manner Required QualificationsBachelor of Arts/Science degree in horticulture or a related field OR which may be obtained through a minimum of six years of supervisory experience in scheduling, coordinating, and performing grounds operationsA minimum of three years of which are associated with progressively responsible management experienceSix years of professional work experience directly related to landscape management of a large campus or complex, of which a minimum of three years associated with progressively responsible management experienceExperience with sustainable landscape practices as they relate to irrigation, pest control, and vegetation managementSupervisory work experience in management of personnel or employee relations issues Preferred QualificationsOne or more of the following qualifications are preferred:Pest Control Certification (QAL or QLC) from the State of CaliforniaCertified Grounds Manager from the Professional Grounds Management SocietyCertified Sports Field Management from the Sports Field Management AssociationCertified Arborist from the ISA or ASCACertified Landscape or Golf Irrigation Auditor from the Irrigation AssociationOne or more of the following qualifications are preferred:Supervisory experience within a collective bargaining and represented staff environmentExperience in grounds services management of a State facility, College or University, or other environment with extensive groundsExperience managing grounds services and operations in a high-level NCAA or professional sports environment CompensationClassification: Administrator IIAnticipated Hiring Salary: $11,667/month CSU Salary Range: $5,053/month - $16,221/monthThe final hiring salary will be commensurate with experience.San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:ResumeLetter of InterestCertification(s)All applicants must apply within the specified application period: November 21, 2025 through December 14, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Work Schedule Monday - Friday, 7:00 a.m. to 4:00 p.m. Contact InformationUniversity [email protected] CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [email protected]. Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [email protected] to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [email protected] Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment StatementSan José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.#LI-AF1 Advertised: November 21, 2025 (9:00 AM) Pacific Standard TimeApplications close: Open until filledWhatsappFacebookLinkedInEmail App if (typeof SocialShareKit != 'undefined') { SocialShareKit.init({ forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' }); }