Auto Accounting Deputy Specialist II at Harris County

Position DescriptionPosition Description:The Auto Accounting Deputy Specialist II is responsible for preparing and processing State and Local refunds hot checks chargebacks and related documentation required by auditors. This role also supports customers and branch staff via phone and email regarding these transactions. Additional responsibilities include reconciling branch transactions related to titles and registration and ensuring all necessary backup documentation is collected and properly maintained.About the Tax Assessor-Collector:The Harris County Tax Assessor-Collectors Office is essential for ensuring the proper administration of tax laws and providing vital services to the community. The office plays a key role in local government handling various financial and administrative tasks including:Property Tax Collection: Assess and collect property taxes for all eligible commercial and residential property owners and entities. Calculate property taxes based on appraised values and ensure collection and distribution to the appropriate entities.Motor Vehicle Services: Manage commercial and residential vehicle registration issue license plates and handle vehicle title transfers including the collection of associated fees.Voter Registration:Oversee voter registration within the county issue voter registration certificates and maintain an accurate voter registration roll.Additional Revenue Collection:Collecting certain fees fines and revenues related to permits or state mandates depending on the countys needs.Duties & Responsibilities:Prepare and process State and Local refunds hot checks chargebacks and redeemed checks by reviewing and organizing relevant documentation.Reconcile assigned bank accounts by verifying registration and title transactions from designated branches against bank deposits.Review refund applications to ensure accurate calculations and proper recipient allocation based on title and registration receipts and packages.Organize and separate title-related paperwork received from branches for scanning and final distributionRespond to customer inquiries regarding refunds or returned payments via phone and email.Maintain weekly and monthly reports summarizing returned items redeemed and dishonored check sales tax for submission to TxDMV.Update ACH templates for Chase by validating dealer submissions for accuracy and eligibility through WebDealer.Contribute to process improvements by identifying workflow efficiencies collaborating across teams resolving recurring issues and promoting best practices.Other assigned dutiesHarris County is an Equal Opportunity Employer you need special services or accommodations please call or emailThis position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.RequirementsEducation & Experience:High school diploma or equivalent from an accredited U.S. institution.Minimum of one (1) year of customer service experience within an office environment with heavy data entry.Proficiency in Microsoft Excel Word and PowerPoint.Strong attendance and punctuality record.Knowledge Skills & Abilities:Strong reading comprehension and effective communication skillsProfessional demeanor and appearance alwaysBasic Accounting PrinciplesAbility to analyze and investigate.Knowledge of branch operations.RTS data System/People SoftFlexibility to work overtime without prior noticeAttention to detail with the ability to identify errors in reportsCapacity to learn and retain large volumes of informationAbility to manage multiple tasks and prioritize effectivelyReceptive to direction and capable of working under supervisionRegular application of basic skills (calculator keyboard hand tools eye/hand coordination).NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.PreferencesMinimum of one (1) year of experience in accounting or finance.Bachelors or Associates DegreeGeneral InformationPosition Type and Typical Hours of Work:Regular Full-timeMonday - Friday 7:45 am - 4:45 pmSubject to overtime and weekendsWorking Conditions Mental & Physical Demands:Typically an office environment with adequate lighting and ventilation and a normal range of temperature and noise level.Sedentary role with medium physical effort required however it may at times involve long periods of standing walking bending reaching stretching climbing lifting to 50 lbs. or similar activities (e.g. filing delivering sorting).A frequent volume of work and deadlines impose strain on a routine basis.Work Location:Downtown - 1001 Preston St. Houston TX 77002Please Note:Open Until Filled / Reviewing Applications on a Rolling BasisEmployment may be contingent on passing a drug screen and meeting other standards.Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.Required Experience:IC Key Skills Account Payable,Invoicing,Journal Entry,Data Entry,Accounting & Finance,Tax Returns,QuickBooks,General Ledger Accounting,Microsoft Excel,Reporting,Payroll,Financial statement,Account Receivable,ACCA,CPA Employment Type : Full-Time Experience: years Vacancy: 1