Bookkeeper - Family Owned Since 1971 at First Mate Heating & Cooling

Job DescriptionJob DescriptionFamily-Owned. Fast-Growing. People-Focused.First Mate Heating & Cooling is a locally owned residential HVAC company serving the Kansas City metro since 1971. We’re growing quickly and expanding our office and financial operations. We are looking for a highly organized, detail-oriented Bookkeeper who can keep our financials accurate, up-to-date, and clean — and help support a smooth-running business.This role is ideal for someone who enjoys structure, takes pride in accuracy, and thrives in a small, tight-knit office environment. You’ll work closely with the Owner and Operations Manager and play a meaningful role in supporting a company that values integrity, transparency, and excellence.ResponsibilitiesDaily & Weekly Bookkeeping Record and categorize daily transactions in QuickBooks Online Reconcile bank accounts, credit cards, and vendor payments Process bills, receipts, reimbursements, and AP/AR Manage contractor/vendor invoices and verify accuracy Ensure all transactions have proper documentation Financial Reporting Prepare weekly financial summaries (e.g., money-in, money-out, cash flow) Support monthly close process Maintain clean, audit-ready books at all times Provide accurate reporting for leadership reviews Payroll & HR Support Review timesheets and exported payroll data from ServiceTitan Compile hours, commissions, bonuses, and reimbursements for payroll Track PTO and attendance Ensure timely payroll submission Administrative & Operational Support Maintain organized digital filing systems Assist with vendor setup, W-9s, and annual 1099 preparation Support the owner with financial tasks as needed Jump in to help the office team during busy times (light phones, data entry)Requirements2+ years of bookkeeping or accounting experience (preferred)Strong knowledge of QuickBooks OnlineFamiliarity with AP/AR, reconciliations, and month-end processesHigh attention to detail — you catch small errors before they become big problemsStrong organizational and time-management skillsComfortable working in a small, fast-paced officeHVAC, construction, or home service industry experience is a plusServiceTitan experience is a bonus (not required)BenefitsCompetitive pay based on experience Health and dental insurance (after probationary period) 401(k) retirement plan Paid time off and holidays Stable, family-owned company with a 50+ year reputation Supportive, positive team culture Clear processes and structure to help you succeed