Branch Administrator at GroundSystems

Branch Administrator Job Description FLSA Status: Exempt Job Purpose The Branch Administrator is responsible for managing the financial, administrative, and operational support functions of a branch location. This role ensures accurate financial processing, efficient office operations, and effective coordination between branch personnel and corporate departments. The Branch Administrator plays a critical role in maintaining the financial health and organizational efficiency of the branch. Key Responsibilities Oversee daily office operations including phones, mail, supplies, and visitor coordination. Maintain organized filing systems (physical and electronic). Support branch teams with administrative needs to ensure smooth operations. Coordinate subcontractor onboarding, including agreement preparation and documentation compliance. Ensure timely and accurate billing including invoice generation and distribution. Monitor and assist in following up on outstanding receivables. Process accounts payable, including invoice entry, coding, and vendor statement reconciliation. Ensure all revenue is billed and expenses are recorded accurately for month end financial reporting. Assist with reviewing month end reports and addressing variances as necessary. Act as a liaison between corporate and branch employees on payroll and benefits issues. Provide administrative support for HR processes such as I-9 processing, new hire, and termination paperwork. Assist in implementing new systems, processes, and operational improvements. Execute and reinforce company policies and procedures at the branch level. Qualifications A degree in accounting or business-related field or a minimum of 3 years of related experience. Strong computer skills and fluency in Microsoft Office. Excellent written and verbal communication skills. Must be detail-oriented, organized, and prioritized in a fast-paced environment. Working conditions Physical Demands and Work Environment: The physical demands and work environment characteristics described here represent those that a team member must meet to perform the essential functions of this job successfully. Reasonable accommodation may enable individuals with disabilities to perform these essential functions. Physical demands: While performing the duties of this job, the team member is required to sit; walk; stand for up to seven (7) hours at a time; use hands to handle objects; reach with hands and arms, balance, stoop, talk and hear. The team members must occasionally lift and move up to 20 pounds. The job's specific vision abilities include vision and the ability to read documents and a computer screen. Reasonable accommodation may enable individuals with disabilities to perform essential functions. Work environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the team member is exposed to a noise level that is usually minimal to moderate. Reports To This position reports to the Branch Manager. AAP/EEO Statement GroundSystems provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. General Information The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. GroundSystems reserves the right to change or modify the employee's job description, whether orally or in writing, during the employment relationship. GroundSystems may require an employee to perform duties outside their standard description. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.