Branch Administrator at Winter Services

FUNCTION:Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency of employee vendor and customer information.DUTIES & RESPONSIBILITIES:Manage all district staffing and recruiting activitiesMaintain office supplies and equipment. Coordinate and support general office tasks as needed Understand SalesForce and Viaseys Database to support your Operation Managers District annually Human Resources related activities:Assist and collect all new and returning employee paperworkAssist Human Resources with the recruitment orientation and training of seasonal staff (may require some weekends)Assist seasonal staff with electronic onboarding.Training Safety and Compliance: Engage with all safety work rules and regulations to maintain housekeeping standardsAssist in training and tracking of safety rules and compliance for employees within the districtTrain and administer policies and proceduresMake sure binders and sign in sheets are updated and loaded annually into the required binders Assist in coordination and scheduling of district required training in and out of the season Operations Related activities: Pre-Season review and photographyBlizzard U participation and trainingNight and weekend hoursUpdate route books customer scopes and maps Load storm data and paperwork post storm into shared filesPost Season review and photographyLoading of pictures and inspection data into Post Season Cases Pulling of stakesAssisting in MM breakdown and recovery Heavily involved in recruiting of seasonal and sub staffRepresent the company at job fairs school and community events Screening of candidates in support of the OMs for seasonal staff recruitmentConducting interviews in SpanishSales related activities: Sales prospecting in the fieldAppointment settingCold calling weekly in the summerCall block day with sales teamMeasuring prospective sites when necessary Cleaning up data within Salesforce Participate in Sales Blitzes Fleet related activities: Asset/Parts tracking and accountability Invoice flow DVIR organizationCustomer Service: Heavily involved in Service Case flow and completionCover customer service when necessary Finance:A/R ActivitiesAbility to contact customers and communicate open agingPull invoicing out of NetSuite and email to customerNetSuite have basic knowledge and understandingAbility to pull and email invoicesInsurance/COI requests as neededPOC and process external and internal mail / email / packages timelySupport GM in general office tasks (supplies meetings coordination etc.) Subcontractor Agreements; creation and processingSubcontractor compliance; W9 COI etc. QUALIFICATIONS:High school diploma or G.E.D. equivalentProficient in use of general office equipment (fax and copy machine)Proficient in Microsoft Office (i.e. Word Excel Outlook)Discretion and trustworthiness due to access and assistance with confidential informationExcellent communication time management and organizational skillsBENEFITS:Competitive salary based on experienceMedical dental and vision insurance benefitsCompany-sponsored Group Term Life & Short-Term Disability insurance401k retirement plan with company matchPaid vacation and holidaysWinter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal state and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees applicants or any other covered persons because of age race religion color creed disability familial status sex (including pregnancy childbirth breastfeeding and related medical conditions) sexual orientation gender gender expression gender identity genetic information marital status national origin ancestry veteran or military status or any other characteristic protected by federal state or local law. Required Experience:Junior IC Key Skills Organizational skills,Taleo,Employee Evaluation,Communication skills,Business Management,Office Experience,Workers' Compensation Law,10 Key Calculator,Training & Development,Administrative Experience,Human Resources,Workday Employment Type : Full-Time Experience: years Vacancy: 1