Business Analyst (College of Arts & Science) at InsideHigherEd

Job Title: Business Analyst (College of Arts & Science) Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 61753 Department Florida State University College of Arts & SciencesResponsibilities The Business Analyst is an integral member of the highly collaborative Business Operations Support Team (BOST) in the College of Arts & Sciences (CoAS). This position supports continuity of business operations within CoAS departments, programs, centers, and institutes (units), including the Dean’s Office and BOST, by analyzing business processes, designing and developing, and recommending systems and solutions to meet operational needs. In addition, they directly assist units within CoAS as needed with day-to-day fiscal and administrative activities. Typical workload will include: Systems development and enhancementResearching, designing, developing, testing, maintaining, and recommending tools, systems, and processes to enhance the effectiveness and efficiency of CoAS units. This includes meeting and collaborating with units to determine their operational needs and making recommendations.Making recommendations to college leadership for the enhancement or creation of business operation subject areas and overall processes. Working to ensure compliance with university policies and procedures. Developing strategies for managing systems functionality that will optimize user experience. Including serving as primary point of contact for the daily operations of systems, application workflow, data, and change management requests.Resource and training development, and participating in strategic planningParticipating in the development, design, maintenance, and dissemination of CoAS instructional resources such as procedure, template, and job aid documentation relating to fiscal and administrative processes. Encompassing the creation of videos, courses, instructional materials and resources for dissemination. Reviewing and updating the college’s fiscal resource documents annually and continually, as updates are required. Working with college administration to develop and present supplemental training as needed. Providing training, oversight, and quality control for fiscal and administrative processes in CoAS. Assisting departmental managers in the training and transitions of new employees. Working with the Associate Director to develop and implement appropriate operating processes and standards across CoAS units. Collecting and analyzing data on business operations and producing reports. Working as part of the CoAS team to recommend, develop, and implement internal policies and procedures to achieve immediate and long-range financial and administrative goals. Participating in, designing, developing, and conducting special projects related to the operational efficiencies of the CoAS and its units.Fiscal and administrative support to CoAS unitsProviding continuity of operations to units within CoAS. Assisting with day-to-day business functions related to budget management, sponsored research activities, auxiliaries, travel, procurement, accounts payable, and human resources within and across units. Assisting in problem solving with and for departments by researching transactions and resolving issues. Providing subject matter expertise to departments for administrative and fiscal actions. Liaising with external offices and departments on behalf of the college. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)Preferred Qualifications Who is an ideal candidate for this position?An individual who thrives in a collaborative environment while possessing an exceptional degree of self-motivation and ownership. You are a high-impact contributor, connecting people, ideas, and efforts, making the whole system work better. You elevate the entire team's performance through your combination of self-drive and supportiveness.Core Attributes:Exceptional Collaborator & Self-Starter: You excel when working with a team, but do not wait for direction. You are highly self-motivated, taking initiative to drive projects forward and seeking out ways to add value.The Lifelong Learner: You possess genuine curiosity and a passion for continuous learning. You actively seek out new knowledge, skills, and perspectives, and are excited to apply them to your work.Creative Problem Solver: When faced with a challenge, you approach it with creativity and resilience. You see obstacles not as roadblocks, but as opportunities to innovate and find elegant solutions.Agile and Adaptable: You are comfortable working with loose direction and translating it into a concrete action plan. Furthermore, you are highly receptive to constructive feedback, viewing it as an essential tool for refining your work product and achieving excellence.Impact & Mindset:Support Vector: You naturally look for ways to enable others' success. You understand that your role is critical to the overall performance of the team, and you derive satisfaction from helping colleagues achieve their goals.Strategic & Purpose-Driven: You maintain a clear focus on the end goal in every task. You demonstrate strategic thinking, connecting your daily work to the broader organizational objectives.Situationally Intelligent: You are highly adaptable and possess a strong sense of self-awareness. You can accurately read the environment, and needs of the workplace, and adjust your communication and work style accordingly to maximize your positive impact.Essential Technical & Documentation Skills:You are comfortable working across various software and platforms and able to learn new technologies quickly:Microsoft Suite: Strong working knowledge of the suite, including advanced proficiency in Excel and Word, as well as familiarity with Teams, SharePoint, and Power Forms.Documentation & Copy Writing: You are comfortable writing and/or proofreading and editing written words and information in various formats. You have the proven ability to document existing and new processes clearly and accurately.Digital Workflow Tools: Comfortable learning advanced capabilities of tools such as Adobe Acrobat Pro and DocuSign. Other Information The Business Operations Support Team in the College of Arts & Sciences works to ensure continuity of business operations during unexpected challenges and staffing vacancies by providing fiscal and administrative support to the departments, programs, institutes, and centers across our college.By partnering directly with units, we deliver tailored temporary operational support, comprehensive systems analysis and process implementation, and targeted training services. Our approach focuses on collaboration, customization and excellence.To learn more, please visit https://artsandsciences.fsu.edu/business-operationsHelpful The College of Arts and Sciences is the largest and most academically comprehensive at FSU, encompassing 200-plus major programs of study and approximately 11,000 students.Every day, an outstanding team of more than 2,200 faculty and staff members in the College of Arts and Sciences work together to deliver exceptional academic programming to our students, conduct groundbreaking research, and provide research and administrative support across nearly three dozen departments, programs, centers and institutes.A career in the College of Arts & Sciences has global reach and meaningful impact, contributing directly to the success of the research and academic teaching efforts at Florida State University!University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!Learn more about our university and campuses.Anticipated Salary Range Anticipated starting salary for the position is in $50,000s and will be offered commensurate with experience and qualifications.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.Applicants invited to interview will be asked to conduct a work sample.Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.