Business Officer at InsideHigherEd

Position Number:013696Functional Title:Business OfficerPosition Type:StaffPosition Eclass:EP - EHRA 12 mo leave earningUniversity Information:Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.Primary Purpose of the Organizational Unit:The College of Arts & Sciences is the largest academic unit of the University of North Carolina at Greensboro. The Office of the Dean of the College of Arts & Sciences provides overall leadership and coordination for UNCG’s largest academic unit, comprising 26 departments, programs, and centers. The College supports faculty research, scholarship, and creative work in a wide range of disciplines, and offers doctoral, Master’s, and undergraduate degrees in addition to providing the great majority of general education courses for all UNCG undergraduates. The College of Arts & Sciences is comprised of over 450 faculty and 64 staff members. The College contributes to the university’s mission by producing more than 50% of student credit hours each semester, providing the majority of general education courses, having the highest proportion of undergraduate majors and graduate students, and encouraging research, service and teaching excellence among its faculty. Dean’s Office staff members must provide administrative guidance to all of the unit’s departments, programs and centers. Due to the large number of faculty and staff under its purview, the College Dean’s Office deals with considerably more volume and complexity in its administrative tasks than the Dean’s staff in the professional schools. The College also maintains strong working relationships with the professional schools and is in constant communication with administrative units on campus, especially the Division of Academic Affairs.Position Summary:The Business Officer manages EHRA faculty, EHRA non-faculty, and SHRA budget and positions for a set group of departments and programs within the College of Arts & Sciences. Management of these funds requires the ability to correctly assess many situations and issues and to make high level decisions on how to best handle each situation, and to maintain up-to-date knowledge of current policies and procedures set forth by Faculty Personnel Services and Human Resources. For departments assigned, this position must maintain accurate data related to TSR allocations and balances, faculty salary caps, contract letters for non-tenure-track faculty, and ensure that budget and salary data is consistent across multiple sources (Banner and internal budget ledgers). Department assignments between CAS Business Officers may change based on department reorganizations or other special circumstances.Departments currently assigned to this position are Computer Science, Communication Studies, English, Geography, Environment & Sustainability, History, Interior Architecture, Languages, Literatures & Cultures, Mathematics & Statistics, Philosophy, Physics & Astronomy, Political Science, and Sociology, Criminology & Justice Studies.Minimum Qualifications:Bachelor’s degree in Business Administration, Public Administration, or related Business Area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.Preferred Qualifications:Experience in Banner HR and Finance; higher education; Microsoft Office, specifically Excel; knowledge of accounting principles; detail-oriented.Recruitment Range:$73,000-$76,048Org #-Department:Dean's Office - AS - 12201Job Open Date:11/11/2025For Best Consideration Date:12/01/2025Open Until Filled:YesFTE:1.000Type of Appointment:PermanentNumber of Months per Year:12FLSA:ExemptPercentage Of Time:50%Key Responsibility:EHRA Personnel ManagementEssential Tasks:For departments assigned:• Maintain responsibility for the personnel budget books. Accuracy in these books is extremely important as they are used for a multitude of decision-making and reporting processes in the College and Provost’s office, and are used to feed into other tools used by the Assistant Dean and Dean. Mid-year, the Assistant Dean will initiate the process of “rolling the books” to the next fiscal year, and this position will need to ensure that any changes on positions are accurately reflected in the next fiscal year’s books.• Manage annual/spring TSR allocations for each department and make changes/update as necessary based on changes in course offerings or faculty assignments. TSR is managed through lapsed salary on select positions. Coordination with the other Business Office will be necessary to ensure that all TSR needs in the College are met within the larger pool of available funding.• Manage the oversight and approval with signature authority of all EHRA personnel actions. This will involve working with departments to ensure that submissions are correct with accurate information before moving forward in the approval process.• Manage the establishment and funding of EHRA faculty and non-faculty positions by working with appropriate external units as well as department administrators and staff.• Responsible for position management, which may require the moving of positions across departments, adjusting budget and salary on temporary uses of positions.• Advise Department Heads, Business Officers, Administrative Staff and Faculty concerning hiring documentation, academic rank and salary guideline issues. Must have thorough knowledge of state and federal personnel policies and procedures and must be able to apply them accurately.• Provide assistance and guidance to pre-award and post-award administrators as needed. Requires thorough knowledge of grant budgeting and accounting policies and procedures.• Coordinate the hiring process among the departments, the Dean’s Office, the Provost’s Office, Budgets and Human Resources. There can be many complications involved with hiring new EHRA employees. This position must understand the hiring process from the perspective of each office involved in the hire, and be able to advise employees from any of these offices on the most efficient way to prepare paperwork for all offices concerned.• Analyze and interpret monthly labor reports for all EHRA faculty and staff. Balance these reports to the EHRA books, realign budgets as necessary. Analysis of these reports is one of the ways payroll errors can be discovered and then corrected.Percentage Of Time:35%Key Responsibility:Data Management & AnalysisEssential Tasks:For assigned departments:• Maintain and update internal ledgers for departments and programs assigned to record all personnel actions and budget changes made during each fiscal year.• Regularly review internal ledgers against the BBA (budget balance available) to ensure consistency and accuracy.• Maintain salary cap information for all faculty/non-faculty.• Annually review the BD-119 report.Percentage Of Time:10%Key Responsibility:Business Administration, Budget and Financial ManagementEssential Tasks:For assigned departments:Assist the Dean/Assistant Dean on special projects (such as salary increase package, budget reductions, TSR/reappointments) and as a liaison between the Dean/Assistant Dean, departments, and other administrative offices (Provost, HR, etc.) for those projects.Manage the permanent and temporary transfers to realign the College reserve budget due to budget reductions, faculty and staff vacancies, or other permanent changes in salary budgets.Coordinate with the Office of the Provost to manage temporary and permanent transfers to and from the Instructional Salary Reserve.Coordinate with the Business Services Coordinator to incorporate commitments involving personnel funds into the appropriate EHRA or SHRA budget books.Research and analysis for annual budget package forwarded to Provost.Assist staff in other areas of College or University when called upon by the Assistant Dean or Dean.Advise Business Officers, Department Heads, and other administrative staff on allowable and restricted use of fund budgets if called upon.Percentage Of Time:5%Key Responsibility:SHRA PersonnelEssential Tasks:Oversee and approve, with signature authority, SHRA personnel actions for staff in the departments and programs that are assigned to this position.Maintain accurate accounting and history of those positions and any salary, personnel, or budget changes on internal ledgers.Serve as liaison between HR and departments for matters related to SHRA personnel processing.Advise Department Heads, Business Officers, Administrative Staff, Faculty and Principal Investigators concerning essential hiring documentation — Banner HR, Banner Finance, EHRA & SHRA Payroll issues, Funding, Contracted Personal Services, CP-30 Dual Employment. This requires thorough knowledge of state and university SHRA fiscal policies and procedures.Physical Effort:Reading, Writing, Hearing - F, Talking - FWork Environment:Inside - C