Case Coordinator at Who we are: BAL

Who we are: BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do but never at the expense of our values. Theres no denying our work is demanding both in volume and pace but were up for the challenge. We love the balance of hard work and fun so youll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued rewarded and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development and want to set you up for success here at BAL and beyond.Who you are: You are looking for work that has a purpose. You arent afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking. You believe you have something unique to contribute and you arent afraid to raise your hand. You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.Were better together: A bright driven person like you and an industry-leading powerhouse like BAL Its a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in peoples lives. Come be a part of something special where you can have an impact and be valued just for being you!In addition to competitive pay a discretionary annual bonus and a supportive team oriented culture we offer an outstanding benefits package that includes medical dental vision disability and life insurance sick time unlimited vacation and 401(k) with company match.OVERVIEW:The Case Coordinator works as part of a team to coordinate case start materials and prepare them for assignment to legal teams. The incumbent will be primarily responsible for intake of employee and employer start materials confirming completion of documentation and completing files for assignment to legal teams. This role requires frequent engagement and interaction (both verbal and written) with clients employees and/or legal teams.PRIMARY RESPONSIBILITIES:Responsible for initiating cases consisting of direct interaction with client employee via phone email etc. Track all necessary employer/employee information and documentation in preparation of case assignment to the legal team.Respond to routine queries from clients (regarding questionnaires documentation etc). Escalate to Manager as needed.May identify the type of case to be initiated (e.g. H1 L1) based on the information provided in the questionnaire.Open projects in firms proprietary database. Send out case questionnaires to employees and managers upon assignment of the case. Update internal database as applicable.Responsible for ensuring all documentation is collected complete and returned timely. Follow-up with nonresponsive employees/managers; escalate as needed and close cases as appropriate.Coordinate assemble print and organize all incoming case start materials in database in an organized and efficient manner.Respond to routine e-mails and/or phone calls in a timely manner. Seek guidance from the Manager on more complex requests.Assist with miscellaneous projects and administrative duties as needed.May generate reports as requested.Perform any other duties as assigned.QUALIFICATIONS:High school diploma.Associates degree or 2 years of college preferred.Minimum 1 year of work experience in an office environment.Direct client or customer contact experience.Experience in a law firm or immigration law a plus.Excellent customer service and interpersonal skills.Good verbal and written communication skills.Proficiency in the use of Microsoft Office applications.Ability to multi-task and strong organizational skills.Professional and discretion.Good analytical skills.Enjoys frequent collaboration and working in a team environment.WORKING CONDITIONS:Able to sit and work at a computer keyboard for extended periods of time.Able to stoop kneel bend at the waist and reach on a daily basis.Able to perform general office administrative activities: copying filing delivering and using the telephone.Able to lift and move up to 25 pounds occasionally.Regular and on-time attendance.Must be able to prioritized schedule and complete testing required for multiple applications with overlapping schedules.A certain degree of creativity and flexibility is required.Hours may exceed 40 hours per week.Occasional travel by conventional means including aircraft motor vehicle and the like within the region and to other locations as required.Note: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge skill and/or ability required and are not intended to be an exhaustive list of all duties responsibilities or qualifications associated with this job.Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race color national origin religion gender gender identity or expression age disability alienage or citizenship status marital status creed genetic predisposition or carrier status sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner please forward your contact information to Required Experience:IC Key Skills Project Portfolio Management,Motivational Interviewing,HIPAA,Computer Skills,Intake Experience,Lean Six Sigma,Conflict Management,Case Management,Team Management,Program Development,Social Work,Addiction Counseling Employment Type : Full-Time Experience: years Vacancy: 1