Chambers Judicial Assistant 1 (41-4020) Fairbanks Superior Court at State of Alaska

Job DescriptionTHIS POSTING IS OPEN TO ALASKA COURT SYSTEM EMPLOYEES ONLY.IF YOU ARE NOT A CURRENT COURT SYSTEM EMPLOYEE PLEASE STOP NOW.The Fairbanks Trial Court is accepting applications for a Chambers Judicial Assistant 1 (salary range 12). The successful applicant will provide administrative support for Superior Court Judge Amy Welch including scheduling case file management and various administrative and clerical duties.The PositionThe Judicial Assistant is responsible for ensuring the smooth and timely flow of paperwork and case files between the judges chambers and the clerks office. This position involves typing and revising correspondence court orders and legal documents as directed by the judge as well as drafting simple orders for judicial signature on routine or administrative matters. The assistant manages files with pending motions evaluates urgency and readiness for review and maintains oversight of matters under advisement and the judges active caseload.Additional duties include filing and distributing signed orders and court notices maintaining and updating motion and case records in CourtView and coding and routing documents appropriately in OnBase. The Judicial Assistant is also responsible for scheduling and coordinating hearings managing the judges calendar in both CourtView and Microsoft Outlook and evaluating hearing requests to ensure efficient scheduling and time management.The role requires professional interaction with the public in the courtroom as well as screening incoming calls and visitors to chambers with discretion and tact determining the appropriate amount of information to disclose and following up when necessary. The assistant prepares and submits pay affidavits for the judge initiates and processes travel authorizations and reimbursements and assists with other administrative tasks or special projects as assigned. Additional responsibilities may include coordinating meetings drafting internal communications and performing other duties necessary to support the efficient operation of the court.PLEASE NOTE:This position is assigned to the courts partially-exempt service; incumbents serve at-will to the hiring authority. Upon the retirement or resignation of the Superior Court Judge this position will end unless the incumbent is interviewed and selected by a new judge.The Work HoursFull-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.Exceptional Benefits for Full-Time EmployeesWe offer a competitive benefits package that includes12 paid holidays medical dental and optional vision coverage andemployer-paid life insurance. Employees are enrolled in thePublic Employees Retirement System (PERS)and theAlaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan.Personal leaveis accrued for vacation illness or personal needs.Enjoy peace of mind and long-term security while serving your community.See additional information.For more information on the Alaska Court System please visit:For informationabout what state courts do please watch the following short video:VIDEO: The who what when where and how of state courtsThe Alaska Court System is an EEO employer and proudly promotes diversity.Minimum QualificationsGraduation from high school or completion of a General Education Development (GED) certificate.ANDTwo years of progressively responsible fully qualified work experience as an administrative assistant.Substitution:Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.Additional Required InformationThis applies to your application submission.Documents to beAttached to the Application(REQUIRED):Post-secondary transcripts if using education to meet minimum qualifications. Documents to be Submitted at the Time of Interview (REQUIRED):If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):Copies of your most recent (2) performance evaluations if available. A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.WORK HISTORYIf using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.EDUCATIONIf post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.SELECTION PROCEDUREApplicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.NEPOTISM REVIEWTo avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.BACKGROUND CHECKA background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information. Contact InformationContact Title:RecruitmentE-Mail:Mailing Address: 820 West 4th Avenue Anchorage AK 99501Phone Number: Key Skills HR Management,IT Business Analysis,Apparel,Communication,Contract Management Employment Type : Full-Time Experience: years Vacancy: 1