Clerk Secretary Transportation at Katy ISD

Reports To: Associate Director of Employee Services Transporttion Duty Days: 238 DaysWage/Hour Status: Non-ExemptPay Grade: AS03Date Created: 12/2025Qualifications:College hours (preferred) high school diploma or GED ( required)Proficient keyboarding word processing and file maintenance skillsExperience working in a clerical positionAbility to work independentlyEffective organizational communication and interpersonal skillsExpertise in office machines including personal computerBilingual (Spanish/English) preferredAbility to work with sensitive information and maintain confidentialityAbility to work within deadlines and handle frequent interruptionsFlexibility and ability to organize self and employee filing systemsInitiative and good judgment in working with the public employees and administratorsAbility to follow procedures with minimal supervisionPrimary Purpose:Work under the discretion of the Associate Director of Employee Services with all matters related to Hiring by scheduling candidate interviews submitting Recommendation to Hire (Rec to Hire) documentation and maintaining accurate and up-to-date employee records. Prepare and maintain department records files And verify that all transportation staff meet Department of Transportation (DOT) driving requirements ensuring compliance with federal and organization standards. Support the hiring lifecycle safeguard regulatory adherence and contributing to the overall efficiency of employee services within the Transportation department. Always act in the best interest of the district the students and the community.Major Duties and Responsibilities:Type correspondence reports agendas memos etc.Daily telephone communication.Coordinate communications with department personnel.Relate and communicate positively with patrons and all district employees.Serve as translator as needed for Spanish/English language conversion (both oral and written).Utilize district-adopted software systems including but not limited to Munis TalentEd SmartTag and Fleetvision.Keep daily and monthly reports up-to-date record data and distribute.Maintain filing system.Prepare and maintain driver safety files.Assist with fixed assets inventories and disposals.Other duties as assigned.Equipment UsedPersonal computer telephone printer copier and fax machine. Working Conditions:Work with frequent interruptions maintain emotional control under hand motions. Occassional irregular hours. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Key Skills Customer Service,Communication skills,Basic Math,Cashiering,Computer Skills,Math,Retail Sales,10 Key Calculator,Copywriting,Cash Handling,Planograms,Stocking Employment Type : Full-Time Experience: years Vacancy: 1