Clin Svc Representative I at InsideHigherEd

Clin Svc Representative IJob No: 538046Work Type: Full TimeLocation: Main Campus (Gainesville, FL)Categories: Health Care Administration/SupportDepartment: 29090500 - MD-PEDS-CHILD PROTECTION TEAMJob Description Classification Title: Clin Svc Representative I Classification Minimum Requirements: High school diploma or equivalent. Job Description: Functions as Clinical Services Representative for the Child Protection Team (CPT) by acting as the receptionist and being the first point of contact for clients and community partners. Enters data in statewide (CPTIS) and interdepartmental databases. - Answers, screens and directs calls to appropriate CPT staff using a multi-line telephone system. Greets and routes clients, professionals and other visitors to the Child Protection Team. Access multiple outlook calendars and emails each calendar daily to designated recipients. Access and print intake reports for medical providers. Arranges all travel and processes mileage reimbursements for staff members including but not limited to completing online registrations, coordinating flights, hotel rooms and rental cars. - Uploads medical photographs into shared drive. Compiles case files on new referrals and distributes to assigned caseworker. Data entry of client information into the statewide Client Information System. Pays invoices and maintains expenditure spreadsheet. Orders office supplies for multiple office locations. Completes Office of the Attorney General clinical billing for the division. - Completes the release of records and processing of court orders complying with UFCPT's records release policy and statutory requirements. Processes subpoenas and maintains the court calendar for all CPT staff. Calls to confirm court activities and verifies that court orders are received and in place for CPT staff to be able to provide testimony in court. - Coordinates office equipment service and maintenance. Scheduling repairs and shredding service pick up. Performs a variety of other duties as assigned by supervisor according to the daily needs and operation of the Child Protection Team. This may include typing letters and memos, performing errands, contacting individuals regarding meetings/schedules, reporting services/repairs needed, etc.. Responsible to provide childcare to the children that visit the Child Protection Team for services while their caregivers are meeting with CPT staff and need to be supervised in the waiting rooms. - Using personal computer and word processing software, creates, types and updates forms, labels and lists as needed. Replenishes supply of forms and labels as needed to ensure on-going availability. Copy, files, letters, forms, books, clinic notes and other materials needed for staff. Collates and distributes accordingly Maintains and coordinates the schedule for state vehicle fleet and logs parking location. Transports vehicles to and from Motor Pool and car wash on a regular basis. Maintains maintenance and driving logs for state vehicles. Must have valid Drivers' License. Assists other support staff in receiving and distributing incoming mail. Sorts, meters, routes and logs outgoing mail.Expected Salary: $17.00/hour Required Qualifications: High school diploma or equivalent. Valid driver's license and access to reliable transportation.Preferred: EDUCATION & TRAINING- High School Diploma or equivalent EXPERIENCE- At least two years of experience working in an office environment. SKILLS- Operate computer equipment - Proficiency in Microsoft Office - Must be able to navigate multiple job specific databases- Must be able to multi-task ABILITIES- Ability to perform under stress when confronted with emergency, critical, or unusual situations (required)- Ability to deal with the public in a courteous and tactful manner.- Ability to handle direct phone calls in a courteous manner.- Ability to plan, organize and coordinate work assignments independently.- Ability to use correct spelling, punctuation and grammar effectively in writing.- Ability to work with people beyond giving and receiving instructionsSpecial Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.Health Assessment Required: No Applications Close: 12 December 2025To apply, visit https://explore.jobs.ufl.edu/en-us/job/538046Our Commitment:The University of Florida is an Equal Employment Opportunity Employer.Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.Copyright ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-1546a2830f18c44c95dffcc45a969649