Construction Contracts Coordinator - Planning Design and Construction at InsideHigherEd

Job Title: Construction Contracts Coordinator - Planning Design and Construction Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 292165 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!Location Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.Job Summary Provides support to the department's contracts office by assisting with the preparation, processing, and administration of purchase orders and consultant contracts. Ensures compliance with applicable procurement regulations, agency policies, and funding requirements while developing knowledge and skills in public-sector contract management. Works under the guidance of the assigned construction contracts staff and may interact with internal staff, vendors, and consultants to support the efficient execution of procurement and contracting activities.Responsibilities KEY RESPONSIBILITIES: 1. Prepares and process purchase orders in accordance with state and agency procurement guidelines2. Assists with the drafting, review, and routing of consultant contracts and amendments3. Verifies contract and purchase order documentation for accuracy, completeness, and compliance4. Maintains organized contract and purchase order files, databases, and tracking systems5. Supports invoice review and payment processing by verifying charges against contract terms and purchase orders6. Communicates with internal stakeholders, vendors, and consultants regarding contract requirements, timelines, and deliverables7. Assists in monitoring contract status, including expirations, renewals, and performance reporting8. Provides administrative and technical support to the department and other staff as assignedRequired Qualifications Educational RequirementsBachelor's degree from an accredited institution of higher education in a related field.Required ExperienceOne (1) year of experience in procurement, contracting, accounting, or administrative support (internship or related work experience acceptable).Preferred Qualifications Additional Preferred QualificationsFamiliarity with government contracting and Board of Regents ContractsKnowledge of contract management systems and Microsoft Office applicationsAble to assess organizational contracting needs and recommend processes, policy, and structural improvements to enhance efficiency and compliancePreferred Educational QualificationsBachelor's degree preferably in business administration, Public Administration , Finance, or a related fieldAn advanced degree from an accredited institution of higher education in a related fieldPreferred ExperienceExperience with financial or procurement systems a plusProposed Salary The budgeted salary range is $51,600 to $60,000 per year.Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.Knowledge, Skills, & Abilities ABILITIESParticipates in training and professional development to build knowledge of state procurement codes, contract law, and best practicesWillingness to learn and grow in public-sector procurement particularly USG contracts and contracts managementCommitment to integrity and accountabilityAble to handle multiple tasks or projects at one time meeting assigned deadlines under supervisionKNOWLEDGEBasic knowledge of purchasing or contracting processesSKILLSExcellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skillsProficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)Strong attention to detail and follow up skillsStrong customer service skills and phone and e-mail etiquetteUSG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [email protected]. Other Information This is not a supervisory position.This position does not have financial responsibilities.This position will not be required to drive.This role is considered a position of trust.This position does not require a purchasing card (P-Card).This position may travel 1% - 24% of the time.Background Check Credit ReportStandard Enhanced + EducationPer the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf