Construction Project Administrator at T5 Data Centers

The Project Administrator is responsible for providing onsite administrative and accounting support to our Construction Project Management Team.              Coordinate with project team to oversee/process day-to-day administration for Job/Project: Including ordering and maintaining all office supplies expense reports payroll and mailProcess all paperwork associated with projects such as Trade Subcontractor Invoices/Pay Apps certificates of insurance and bonds onsite payroll lien waivers Owner Pay Applications and miscellaneous vendor requirementsHelp manage Subcontractor workflow as it relates to review & approval process of Trade SubcontractorWork in conjunction with Project Managers Superintendents Engineers and Project Accountants and other Departments to complete project needed tasksTo assist with the control of all financial and commercial aspects of construction related contractsTo assist in the production of supporting financial information for T5 Construction related projectsTo maintain and update both manual and computer records relating to T5 Construction contractsTo prepare and issue predefined reports which form part of the contract and customer requirementLiaise closely with the Project Manager ensuring accurate processing of quotations and purchase orders invoices time sheets and PTO recordsTo undertake general office duties involving T5 Construction related contracts to include:Correspondence and filingMinutes of meetingsPreparation of reports and documentationUpdating of electronic recordsMaterial ordering and administrationVendor administrationRaising purchase orders and ensuring that purchase orders are updated when changes required.Production of valuations and presentations of resultsContract renewal documentationQuote logging and processingProcess of timesheets from engineers chasing and checking quality of dataContract set up (PPM/ System support)Application of Billing preparationContract escalation process and updatesTo manage the Accounts Payable process for the contract which includes:Upload index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Procore approval systemsSet up executed purchase orders in Procore for accurate application and tracking of contract operating and capital expendituresInterface with vendors customers executives facility management leadership and internal finance team to address and resolve any inquiries or issuesRespond to vendor inquiries and reconcile vendor statementsTo enable full auditable trails with for example but not limited to invoices timesheets material orders and goods received noteTo be responsible for the closeout documents to hand over to client at the end of the project.All other work as assigned by T5 Construction project/executive leadershipQualifications : EDUCATION AND EXPERIENCEPrevious Experience: 3 plus years required in office administration or related fieldAssociate degree preferredConstruction Industry knowledge experience a plusMust be proficient in: Microsoft Project Excel Word PowerPoint PDF/ Bluebeam and ProcoreExcellent verbal written and interpersonal communication skills requiredAbility to read and comprehend design drawing packages. (not required)Additional Information : KNOWLEDGE SKILLS ABILITIES AND COMPETENCIESDemonstrate effective relationship building within the project team and throughout the Company.Identifies and acts on ways to add value.Attention to detailTime Management skills required. Excellent verbal written and interpersonal communication skills requiredAn energetic self-starter with a can do/whatever it takes attitude who can perform under pressure work successfully on tight deadlines and identify and resolve problems as they arise requiredPHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Ability to stand walk sit climb and balanceAbility to stoop kneel crouch and crawl using both arms and legsAbility to reach grasp push pull handle feel and type with both hands and armsAbility to smell talk and hearT5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.Remote Work : NoEmployment Type : Full-time Key Skills Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination Experience: years Vacancy: 1