Project Coordinator - Construction at IAP DESIGN-BUILD LLC

Job DescriptionJob DescriptionPosition Description: The Project Coordinator will be responsible for supporting active and prospective construction projects from an administrative and support perspective. The Project Coordinator must have a proven track record in project administration, be extremely detail oriented, and able to work in a fast-paced environment. The position will report to the General Manager of Construction. Position Responsibilities: Participate in project kick off meetings by collecting key data requirements and providing post meeting summaries for key team members.Evaluate potential problems and technical hitches and develop solutions.Plan and manage team goals, ability to multi-task and keep priorities in line.Assist with current projects and the coordination of all team members to keep office workflow on track.Continued support for completed projects including any claims or disputes & full payment.Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored, including but not limited to Job Contract, all T&M billings when applicable, and all change orders.Enter all project specific AP invoices into accounting system for review and timely payment to vendors.Coordinate approval of all invoices to be entered into job cost and released for payment.Execute subcontracts to vendors.Follow through on payment terms and communicate with clients to identify and define project requirements, scope, and objectives.Adhere to budget by monitoring expenses and implementing cost-saving measures.Provide flexibility, willingness, and ability to readily respond to changing circumstances and expectations. Knowledge, Skills and Abilities: Job Skills and Qualifications - 2+ years of working experience in project coordination and/or relevant project management specifically within construction, facility management or P3 projects would be an asset.Strong knowledge of Microsoft Office and excellent writing and editing skills with a strong attention to detail.Ability to effectively manage multiple projects of varying size and complexity under tight deadlines.Strong work ethic and high level of personal and professional integrity.Work positively within a cohesive team to achieve the common goal of project completion.Knowledge of construction and facility management processes and terminology is preferred.Experience using Procore, SAGE or SharePoint preferred.Strong initiative, enthusiasm, drive and commitment with acceptance of the requirement for extended work hours.A passion for the successful delivery of major capital projects.Prior work experience with a Construction Management, General Contractor, Architectural or Engineering firm. Preferred but not required. Job Details: Attractive Compensation Package- Based on Experience -