Arts Administrative Assistant (Prairie Arts Center) at Oklahoma State University

CampusOSU-Stillwater (Prairie Arts Center)Contact Name & EmailMeghan Brasuell Work ScheduleThis position works on-site at the Prairie Arts Center with an irregular schedule. The center is open to the public Tuesday through Saturday and the typical schedule is Tuesday - Saturday 10:30am - 6:30pm with occasional special events or operational needs outside those days/hours that will be required.Appointment LengthRegular Continuous/Until Further NoticeHiring Range$39000 - $51500Special Instructions to ApplicantsFor full consideration please include a resume cover letter and contact information for three professional references.About this PositionJoin Our Creative Team at the Prairie Arts Center!Position: Arts Administrative AssistantAre you passionate about the arts and love keeping things organized The Prairie Arts Center is looking for a dynamic detail-oriented Arts Administrative Assistantto help us bring creativity to our community!This is more than just an office job its a chance to be at the heart of a vibrant arts community. Youll play a key role in supporting our mission to provide accessible arts education and enriching experiences for people of all ages. From managing finances and coordinating programs to welcoming visitors and crafting engaging social media content your work will directly impact the artists students and families we serve.Why Youll Love Working HereCreative Environment: Work in a space filled with inspiration color and community spirit.Meaningful Impact: Help shape arts programming that brings joy and learning to hundreds of people.Collaborative Culture: Join a small passionate team that values your ideas and contributions.Variety & Growth: No two days are the same youll gain experience in finance customer service marketing and arts education.Work Schedule & Physical RequirementsThis position works on-site at the Prairie Arts Center with an irregular schedule.The center is open to the public Tuesday through Saturday and the typical schedule is 10:30am 6:30pm with flexibility required for special events or operational needs.Occasional lifting and moving of art supplies equipment and materials up to 2550 pounds is required.Event setup may include moving tables and chairs.Key ResponsibilitiesFinancial & Administrative ManagementCoordinate payroll and supervise part-time staff and contract workersTrack budgets reconcile expenses and maintain financial recordsPurchase supplies and equipment to keep the center running smoothlyOffice Operations & Customer ServiceBe the friendly face (and voice!) of the center answering phones emails and greeting visitorsManage class registrations cancellations and payment communicationsKeep our calendar inventory and filing systems organizedMaintain and update our email database to support outreach and marketingProgramming & Creative SupportAssist with class and event planning alongside the Director and Education CoordinatorHelp recruit and support instructorsAssist with updating website content and managing social media with engaging postsOccasionally support adult art classes with setup and instructionWho Were Looking ForOrganized and detail-oriented with strong financial and administrative skillsA great communicator with a welcoming customer-first attitudeSelf-motivated and able to work independentlyA team player who thrives in a creative collaborative environmentPassionate about the arts and community engagementReady to make a difference through creativityApply today and become part of a team that believes in the power of art to connect inspire and transform.Required QualificationsHigh School/GED (degree must be conferred on or before agreed upon start date)5 years of clerical/customer service experienceCertifications Registrations and/or Licenses:Willingness to become a notary public (training and fees covered by organization)Skills Proficiencies and/or Knowledge:Experience with administrative and bookkeeping functionsProficiency in accounting software and Microsoft Office SuiteStrong organizational and time management skillsExcellent written and verbal communication abilitiesCustomer service experienceAbility to manage multiple priorities and meet deadlinesAttention to detail and accuracy in financial record-keepingPreferred QualificationsBachelors in Arts and/or humanities3 years of experienceSkills Proficiencies and/or Knowledge:Experience in arts administration or nonprofit organizationsFamiliarity with database management systemsKnowledge of social media platforms and website content managementBackground or interest in arts educationExperience with payroll processing Key Skills Experience Working With Students,Classroom Management,Behavior Management,Classroom Experience,Lesson Planning,Special Education,Conflict Management,Teaching,Creative Arts,Digital Art,Experience with Children,Word Processing Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 39000 - 51500